Event Planner

Event Planner, Mall
Position Highlights Individual serves as a liaison for mall scheduling. The position establishes and implements procedures for managing a large number of activities on campus grounds. This position requires a person with a high degree of initiative to determine the correct action to take in situations of complex nature. Individual must exhibit good judgment, excellent organizational skills, and must be adept at problem solving.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

Duties & Responsibilities

Explains and interprets university, administrative, and office policies and procedures to faculty, staff, students, and the public (oral and written).
Develops and maintains policies and procedures for managing activities in campus areas.
Serve on Campus Use Mall Committee and sub serve on Campus Use Policy and Procedures Committee.
Works directly with Dean of Students on all outdoor campus events.
Schedules and coordinates all events to maintain organization within the Campus Use scheduling system.
Reviews and processes all web requests for space received online.
Assists clients with planning, logistics, and proper procedures for special event requests.
Arranges for additional services required by customers.
Establishes strong working relationships with campus departments, faculty, students, and the community.
Implements distribution of customer evaluations, analyzes results, and takes action to improve service.
Informs and instructs student staff on procedures, approvals, and required paperwork for other departments.
Directs routine processing of paperwork, record keeping, and data tabulation.
Prepares and analyzes annual statistics on usage of outside areas.
Assists in carrying out special projects.

Knowledge, Skills & Abilities

Demonstrated strengths in planning, execution and control.
Ability to work with various groups of people.
Demonstrated supervisory experience and skills.
Well-developed organizational skills and a demonstrated ability to set realistic goals, implement goals and plans, meet deadlines and evaluate projects.
Demonstrated ability to work effectively with students and staff as well as members of the community.
Strong skills in written and oral communication.

Physical Requirements

Occasional lifting of up to 30 lbs.

Minimum Qualifications

Bachelor's degree or equivalent advanced learning attained through professional level experience required.
Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.