Event Planner & Catering Sales Specialist

Catering Event Sales / Event Specialist

Job Title: Catering Event Sales Representative

The Catering Company of Chapel Hill

The Catering Company of Chapel Hill is an established, award-winning catering and event management company serving weddings, corporate events, university functions, nonprofit galas, and private celebrations throughout the Triangle.

We believe exceptional events are built on great food, thoughtful planning, and flawless execution. We're seeking an experienced event professional who can guide clients from their first inquiry through event day while delivering outstanding service and driving sales growth.

Position Summary:

This role combines event planning, client relationship management, and catering sales. The ideal candidate is equally comfortable discussing menu design, coordinating rental orders, managing event logistics, and building trusted relationships with clients.

You will oversee events from initial consultation through execution, serving as the primary point of contact for clients while collaborating closely with our culinary and operations teams.

Success in this role requires exceptional attention to detail, proactive communication, and the ability to independently manage multiple events in various stages of planning.

Responsibilities:

Client & Sales Management

Respond to inquiries and convert leads into booked events.
Conduct client consultations and venue walkthroughs.
Develop customized catering proposals, budgets, and contracts.
Build and maintain strong relationships with new and existing clients.
Generate repeat business through exceptional service and follow-up.
Represent the company at networking events, venue showcases, and industry functions.

Event Planning & Coordination

Manage event logistics from booking through event completion.
Create detailed event timelines and production schedules.
Coordinate rentals, vendors, venues, and event partners.
Review floorplans, layouts, and service requirements.
Ensure all event details are communicated accurately to culinary and operations teams.
Troubleshoot challenges proactively and maintain a high level of client confidence.

Menu & Production Planning

Guide clients through menu selection and event design.
Collaborate with chefs and production staff on customized menus.
Maintain a strong understanding of food presentation, service styles, and catering logistics.
Stay informed on industry trends, dietary preferences, and hospitality best practices.

Administrative Responsibilites

Maintain accurate client records and sales activity.
Ensure contracts, invoices, and event documentation are completed accurately and on time.

Qualifications:

Required:

Minimum 2–3 years of experience in catering, hospitality, event planning, venue management, or a related field.
Strong understanding of event logistics, rentals, timelines, and guest flow.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to manage multiple events simultaneously.
Professional, client-focused demeanor.
Valid driver's license and reliable transportation.

Preferred:

Experience in catering sales or wedding/event planning.
Knowledge of catering software (Total Party Planner or similar).
Experience using Microsoft Office and Canva.
Degree in Hospitality Management, Event Management, Marketing, or related field.

Compensation & Benefits

Competitive base salary
Performance-based commissions and bonus opportunities
401(k) matching
Mileage reimbursement
Paid time off
Paid training
Professional development opportunities
Supportive team environment with opportunities for advancement

Schedule

Full-time
Monday–Friday
Some evenings and weekends required based on event schedules

How to Apply:

Please submit your resume along with a brief cover letter describing your event planning and client management experience.

We are an Equal Opportunity Employer and welcome applicants from all backgrounds.

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Benefits:

401(k) matching
Paid time off

Application Question(s):

For a 100-guest cocktail-style reception, approximately how many cocktail tables would you recommend and why?
For a 200-guest hors d'oeuvres reception using stemless wine glasses for all beverages, approximately how many glasses would you rent?
Describe the basic rental elements needed for a full-service catered event.
For a buffet serving 10 menu items plus plates and flatware, what buffet table configuration would you recommend?

Education:

High school or equivalent (Required)

Experience:

Event planning: 2 years (Required)

License/Certification:

Driver's License (Required)

Shift availability:

Day Shift (Required)
Night Shift (Required)

Ability to Relocate:

Chapel Hill, NC 27514: Relocate before starting work (Required)

Work Location: In person