Event Planner in Washington

Job Description

A global investment and transformation firm is seeking an Event Planner to support high-impact events and strategic convenings across the startup, technology, and policy ecosystem. This role will focus on planning and executing intimate executive-level gatherings, networking events, policy-focused dinners, investor events, and large-scale summits that bring together founders, investors, policymakers, and industry leaders.

This is an exciting opportunity for a highly organized, detail-oriented event professional who thrives in fast-paced environments and enjoys creating thoughtful, elevated experiences.

This will be a hybrid position.

Responsibilities

Plan and execute a variety of events, including dinners, receptions, networking events, happy hours, roundtables, and summits
Support end-to-end event management from concept through execution and post-event reporting
Coordinate logistics, including venue sourcing, vendor management, catering, guest communications, registration, event setup/breakdown, and onsite troubleshooting
Develop and manage timelines, budgets, run-of-show documents, and event briefs
Ensure events align with brand standards, strategic priorities, and attendee experience goals
Provide on-site support for evening events and occasional travel as needed
Partner closely with internal leadership, investors, and cross-functional teams to support event strategy and execution
Coordinate communications with guests, speakers, vendors, and external partners
Assist with attendee management, invitation tracking, seating, and VIP coordination
Support post-event surveys, reporting, and feedback analysis to improve future programming
Assist with planning and execution of large-scale summits, activations, and third-party industry events
Manage registrations, travel coordination, event materials, and logistics for participating teams
Support programming, vendor coordination, and onsite event operations
Maintain detailed project plans and documentation across multiple concurrent events
Help manage event platforms, guest databases, inventory, and storage logistics
Build and maintain relationships with venues, vendors, and hospitality partners

Experience

Familiarity with event and collaboration tools such as Gatsby, Affinity, Google Sheets, Canva, or Figma
Experience within venture capital, startups, technology, policy, or community-focused organizations
Exposure to executive-level events, government affairs, trade associations, think tanks, or advocacy organizations
Familiarity with the Washington, DC event landscape including private venues, embassies, and policy-focused event spaces
Experience supporting high-profile or security-sensitive events is a plus