Event Planner (part-time)

Our associates celebrate lives. We celebrate our associates.

This position offers the opportunity to help families and friends through one of the most difficult times in their lives. This individual contributor role is responsible for providing assistance with event planning and reporting of Celebration of Life personalized services designed to create a meaningful remembrance that reflects the life and passions of the families’ loved ones. This includes reserving special rooms, food, and creating mementos. Effective communication skills and attention to detail is required to stay on schedule with daily tasks.

JOB RESPONSIBILITIES

Event Planning Framework

Work with locations’ leaders to schedule staff training for events and packages
Assist Manager with training documents and presentations
Work with location staff to ensure sufficient inventory of event items and products
Maintain list of local and online vendors to accommodate personalized service needs

Event Coordination

Retrieve and maintain personalized order forms for celebration packages
Maintain a sense of empathy and support when communicating with families
Create checklists of contents, items and music needed for services
With Manager approval, purchase recommended decor for services
May be required to retrieve inventory displays and other items needed from storage
Communicate with location staff scheduling for set up of events and breakdowns
In compliance with company policies and guidelines, manage and file all pre and post forms and documentation in a timely manner
This is not intended to be an all-inclusive list of the essential functions or duties related to this job

MINIMUM Requirements

Education

High school diploma or equivalent required
Associate Degree in hospitality preferred but not required

Certifications/Licenses

Valid state driver’s license in good standing

Experience

Two years of hospitality or event planning work experience including assisting with souring, revenue and expenditure tracking
One year funeral industry experience preferred but not required

Knowledge, Skills and Abilities

Exemplary organizational skills
Ability for a high level of creativity and design techniques
Effective communication skills, both written and oral
Intermediate Excel and other MS Office Suite skills
Strong work ethic
Ability to adapt to competing deadlines
Effective and empathetic communication skills

Work CONDITIONS

Work Environment

Work mostly indoors during all seasons and weather conditions
Limited amount of local and/or multiple location traveling required
Comply with Field dress code policy

Work Postures

Sitting continuously for many hours per day, up to 6 hours per day
Climbing stairs to access buildings when needed

Physical Demands

Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
Lifting up to 25 pounds
Occasional walking, kneeling and reaching

Work Hours

May be required to work beyond “standard” business hours
Limited travel

Postal Code: 32205

Category (Portal Searching): Administration and Clerical

Job Location: US-FL - Jacksonville