Event Planner/Coordinator

Job Summary

We are seeking a dynamic and highly organized Event Planner/Coordinator to join our team. In this role, you will be responsible for orchestrating a wide range of events, from corporate conferences and social gatherings to fundraising galas and hospitality functions. Your expertise in event marketing, venue management, and client communication will ensure each event is executed flawlessly, exceeding expectations and delivering memorable experiences. The ideal candidate will possess strong project management skills, a keen eye for detail, and a passion for creating engaging and successful events across diverse settings.

Duties

Collaborate with clients to understand their event objectives, preferences, and budget constraints, providing expert guidance throughout the planning process.
Develop comprehensive event plans, including timelines, resource allocation, vendor coordination, and logistical arrangements.
Negotiate contracts with venues, caterers, entertainment providers, and other vendors to secure optimal terms and services.
Manage event budgets meticulously, tracking expenses and identifying opportunities for upselling additional services or enhancements.
Coordinate all aspects of event setup and execution, ensuring adherence to quality standards and safety regulations.
Utilize event management software and CRM systems to streamline planning processes, track client interactions, and maintain detailed records.
Oversee marketing efforts related to events, including promotional campaigns, social media outreach, and targeted advertising strategies.
Lead cross-functional teams during event execution, providing clear direction and maintaining effective communication with staff and vendors.
Conduct post-event evaluations to gather feedback, analyze success metrics, and identify areas for improvement.
Uphold exceptional customer service standards by addressing client inquiries promptly and professionally.

Requirements

Proven experience in event planning or coordination within the hospitality industry or related fields such as hotel management or restaurant operations.
Strong negotiation skills with the ability to secure favorable contracts while maintaining positive vendor relationships.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with familiarity with event management software and CRM systems.
Demonstrated ability to manage multiple projects simultaneously with excellent time management skills.
Experience in managing event budgets from initial planning through final reconciliation.
Knowledge of event marketing strategies aimed at maximizing attendance and engagement.
Excellent communication skills—both verbal and written—with an emphasis on client interaction and team collaboration.
Background in banquet operations, catering services, or fundraising is advantageous.
Ability to lead teams effectively while maintaining attention to detail under pressure.
Previous experience in the hospitality or hotel industry enhances understanding of guest services and guest experience optimization.

If you are passionate about creating memorable events through meticulous planning and energetic execution, we encourage you to apply today. Join us in delivering exceptional experiences that leave lasting impressions on our clients and guests alike.

Pay: $20.00 - $25.00 per hour

Work Location: In person