Event Planning Assistant

Join a respected philanthropic organization dedicated to building generosity and community impact across Greater Miami. As an event planning assistant, you will support large-scale, mission-driven events that inspire giving, bring people together, and create opportunities to shape a thriving Miami. This is a great opportunity to help execute the nation’s largest local giving day and work alongside partners and changemakers in a collaborative, inclusive team environment.

Event Planning Assistant Benefits & Compensation:

$22.60–$25.00 per hour (equivalent to $47,000–$52,000 annually), commensurate with experienceComprehensive medical, dental, and vision insurance403(b) retirement planFlexible spending and dependent care accountsProfessional development stipendPaid time offCell phone stipend and gym reimbursementOpportunity to establish a staff donor-advised fund with a modest employer matchInclusive, mission-driven team culture that values belonging, equity, and ongoing learningEvent Planning Assistant Requirements & Qualifications:

Bachelor’s degree or equivalent professional experience required2+ years of experience in event operations, project management, logistics, or related fieldsExperience supporting large-scale, multi-stakeholder events or campaignsExcellent organizational and time management skillsStrong written and verbal communication skillsFamiliarity coordinating with vendors, partners, and internal teamsProficiency with project management tools and shared documentation platformsEvent Planning Assistant Preferred Background & Skills

Experience working with nonprofit, foundation, or philanthropic organizationsFamiliarity with large civic events, fundraising campaigns, or community activationsBilingual fluency is a plusExperience managing complex run-of-show documents and on-site event logisticsDeep commitment to diversity, equity, and inclusionEvent Planning Assistant Day-to-Day Responsibilities

Manage project plans, timelines, and deliverables for Give Miami Day and other major eventsCoordinate planning meetings, track milestones, and ensure alignment across teamsOversee event logistics such as load-in/out schedules, equipment, signage, staffing, and on-site supportSupport permitting, compliance, safety planning, and risk management processesFacilitate information flow and collaboration across internal teams, vendors, and partnersProvide on-site leadership and problem-solving during live events, ensuring operational excellence

If you have a passion for community impact, thrive in fast-paced event environments, and are eager to support a collaborative mission, we’d love to hear from you.

JOB ID: 172235

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Charilynn McKennedy