Event Planning Coordinator

The Event Planning Coordinator works with the Event Services Team and student staff to produce high-quality successful events for customers of the Ohio Union. Works closely with event staff including Catering Audio Visual and Production teams; provides service for customers hosting events in and around the Ohio Union; works with customers to map out their event needs including catering AV and production needs; plans food and beverage services, catering and other specific needs for conference groups and meetings; consults with clients and vendors regarding detailed arrangements; plans catering for conferences meetings and special events; oversees and ensures smooth execution of assigned events; serves as contact for customer needs before, during and after events; proactively works with event schedule and student staff to determine upcoming event needs; coordinates information about events with other university departments; available to work evenings and weekends. Responsibilities • Produce high-quality successful events for customers of the Ohio Union • Work closely with event staff including Catering Audio Visual and Production teams • Provide service for customers hosting events in and around the Ohio Union • Work with customers to map out their event needs including catering AV and production needs • Plan food and beverage services, catering and other specific needs for conference groups and meetings • Consult with clients and vendors regarding detailed arrangements • Plan catering for conferences meetings and special events • Oversee and ensure smooth execution of assigned events • Serve as contact for customer needs before, during and after events • Proactively work with event schedule and student staff to determine upcoming event needs • Coordinate information about events with other university departments • Available to work evenings and weekends Requirements • Bachelor's degree or equivalent combination of education experience. Nice-to-haves • 2-4 years of years university event planning and/or production experience • experience using event management and room diagramming software • high volume food and beverage or catering experience • experience servicing and/or selling to customers in a university setting • strong communication and organizational skills • excellent rapport with customers • attention to detail and follow through skills • working knowledge of audiovisual equipment and professional printers