The Ohio State University (OSU) is a prestigious public research university located in Columbus, Ohio. Known for its comprehensive academic programs and vibrant campus life, OSU is committed to fostering student development, learning, well-being, and a sense of belonging. The Office of Student Life plays a crucial role in empowering students to achieve their academic, personal, and professional goals while preparing them to be engaged members of a global society. The university is dedicated to providing inclusive opportunities for education and growth, embracing diversity and ensuring equality for all faculty, staff, and students regardless of race, ethnicity, religion, sex, sexual orientation, gender identity, or expression. OSU promotes an ethical community focused on open intellectual inquiry, civil discourse, and individual autonomy.
The Event Planning Coordinator position is based at the Ohio Union, a central hub on campus that hosts a wide variety of events ranging from student activities to academic conferences and community gatherings. This regular full-time position with a 40-hour work week involves varying shifts, including evenings and weekends, to accommodate the dynamic schedule of events. The hourly pay range for this role is between $19.28 and $25.19, with the final offer depending on internal equity and candidate qualifications. This role requires successful completion of a background check, with possible additional drug screening or physical assessment during the post-offer process.
In this role, the Event Planning Coordinator works closely with the Event Services Team and student staff to produce high-quality, successful events for customers of the Ohio Union. The coordinator collaborates with event staff, including Catering, Audio Visual, and Production teams, ensuring seamless coordination and execution of event logistics. Responsibilities include consulting with clients to map out their event requirements, which involve catering, audiovisual, and production needs. The coordinator plans food and beverage services for conferences, meetings, and special events and communicates closely with vendors to manage detailed arrangements. Acting as the primary contact before, during, and after events, the Event Planning Coordinator ensures client satisfaction and smooth event operations.
This role requires proactive management of the event schedule and student staff assignments to anticipate and meet upcoming event needs effectively. Coordination with other university departments is essential to delivering a comprehensive service experience. The position demands flexibility in work hours to support the diverse calendar of university events. Candidates with 2-4 years of university event planning or production experience, familiarity with event management and room diagramming software, and experience in high-volume catering or food and beverage services will find this role particularly suited to their skills. Strong communication, organizational abilities, attention to detail, and customer service excellence are vital for success. Knowledge of audiovisual equipment and professional printing adds value to the position.
Ultimately, the Event Planning Coordinator plays a key role in enhancing the campus experience by supporting vibrant and well-organized events at the Ohio Union. This position offers the opportunity to work in a stimulating university environment, contributing to the mission of fostering student growth, engagement, and community involvement.
• bachelor's degree or equivalent combination of education and experience
• 2 years of relevant experience
• flexibility in schedule including evening and weekend work
• availability to work varying shifts
• ability to coordinate with multiple teams and departments
• effective communication skills
• proficiency in event management software
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