Event Planning Coordinator for Non-Profit

About the Role

Our client, a vibrant non-profit organization focused on supporting arts and culture in **Orlando, Florida**, is seeking a dedicated and creative Event Planning Coordinator. This role is essential for the successful execution of fundraising events, community outreach activities, and public programming that directly support our client's mission. You will be responsible for managing all aspects of event planning, from conceptualization and budgeting to vendor management, logistics, and post-event evaluation. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and interpersonal skills, with a passion for creating memorable and impactful events within the **Orlando** community. This position offers a fantastic opportunity to contribute significantly to the cultural landscape of **Florida**. We are looking for a proactive individual who thrives in a fast-paced environment.

Key Responsibilities Plan, coordinate, and execute a variety of events, including fundraising galas, workshops, community festivals, and public performances. Develop event budgets and manage expenses to ensure profitability and efficiency. Source, negotiate with, and manage relationships with vendors, including caterers, venues, and AV technicians. Develop event timelines and ensure all deadlines are met. Coordinate event logistics, including venue setup, registration, staffing, and technical requirements. Develop and implement marketing and promotional strategies for events. Manage event registration and ticket sales processes. Liaise with internal teams and volunteers to ensure smooth event execution. Conduct post-event analysis, gather feedback, and prepare reports on event success. Maintain event databases and ensure accurate record-keeping. Requirements Associate's degree or relevant certification in Event Management, Hospitality, Marketing, or a related field. Minimum of 2 years of experience in event planning and coordination, preferably within the non-profit or arts sector. Proven ability to manage multiple events simultaneously, from conception to completion. Strong vendor negotiation and relationship management skills. Excellent organizational, time-management, and problem-solving abilities. Proficiency in Microsoft Office Suite and event management software. Strong written and verbal communication skills. Ability to work flexible hours, including evenings and weekends, as needed for events. A passion for arts and culture and commitment to the **Orlando** community. Benefits Our client offers a competitive salary and a comprehensive benefits package, including health, dental, and vision insurance, a retirement savings plan, paid time off, and opportunities for professional development. This role is based in our **Orlando, Florida** office, providing a collaborative and creative work environment. Join a dedicated team passionate about enriching the cultural life of **Orlando**.