Event Planning Lead

Summary

The Event Planning Lead supports the Sales and Events teams by coordinating and administering the processes that ensure meetings, events, and group business are planned and executed smoothly. Serving as a key point of contact between clients, sales leadership, and hotel departments, this role supports the booking lifecycle, prepares and manages event documentation, and facilitates clear internal communication while delivering service aligned with Hyatt standards.

This position is responsible for preparing and maintaining contracts, proposals, correspondence, and meeting documentation, as well as accurately entering and tracking group and event details in Envision Sales systems. The Event Planning Lead supports meetings from initial booking through execution by preparing and distributing banquet event orders (BEOs), group resumes, and internal communications, and by coordinating details with hotel operating departments including Banquets, Culinary, Front Office, AV, and Housekeeping. This position will work with Association, Government, Corporate, and Social clients, among others. The role also manages client and internal inquiries, assists with site inspections and pre-con meetings, supports sales and events reporting, and maintains organized files, calendars, and records to ensure all information is accurate, timely, and in compliance with hotel standards.

Pay Rate: $26 Per Hour

We offer excellent benefits:

Medical, Dental and Vision Insurance after only 30 days

Free room nights, Discounted and Friends & Family Room Rates

Discounted F&B when staying at Hyatt Hotels

401(k) Retirement Matching Plan (up to 4%)

Paid Time Off including new child leave!

Highly competitive salaries and incentives

Tuition Reimbursement

Training programs

Complimentary Employee Meals

Employee Stock Purchase Plan

Discounts at various retailers – Apple, AT&T, Verizon, Headspace and many more

Qualifications



Previous experience in hotel sales, meetings, events, or hospitality coordination preferred

Strong organizational skills with high attention to detail

Excellent written and verbal communication skills

Ability to manage multiple priorities in a fast-paced environment

Proficiency in Microsoft Office; experience with Envision Sales or similar systems preferred

Strong customer service orientation aligned with Hyatt values