Event Planning Manager

Spearhead exceptional event experiences as an Event Planning Manager in the dynamic hospitality and tourism sector in Miami, Florida, US . Our client, a premier hospitality group, is seeking a creative and highly organized professional to manage the planning, execution, and oversight of a diverse range of events, from corporate functions and conferences to exclusive social gatherings and destination weddings. This role requires a blend of strategic vision, meticulous attention to detail, and strong leadership skills. You will work closely with clients, vendors, and internal teams to ensure seamless event delivery that exceeds expectations. The ideal candidate possesses a deep understanding of event logistics, budget management, and client relationship building, with a passion for creating memorable experiences.

Responsibilities:
Plan, organize, and execute a variety of events, ensuring they are delivered on time, within budget, and to the highest standards. Develop detailed event proposals, including budgets, timelines, venue layouts, and creative concepts. Source, negotiate with, and manage relationships with vendors, suppliers, and contractors (e.g., caterers, decorators, AV technicians, entertainers). Coordinate all event logistics, including venue selection, setup, audiovisual requirements, staffing, and transportation. Oversee event registration, guest communication, and on-site management to ensure a smooth attendee experience. Manage event budgets effectively, track expenses, and ensure profitability for assigned events. Develop and implement creative event themes and concepts that align with client objectives and brand standards. Conduct post-event evaluations, gather feedback, and prepare comprehensive reports for management and clients. Maintain strong relationships with existing clients and actively seek opportunities to develop new business. Stay abreast of industry trends, best practices, and new technologies in event planning and hospitality. Ensure compliance with all relevant health, safety, and licensing regulations. Supervise and train event staff and volunteers as needed during event execution. Troubleshoot and resolve any issues that arise before, during, or after an event. Collaborate with marketing and sales teams to promote events and drive attendance. Manage contracts and ensure all legal requirements for events are met. Qualifications:
Bachelor's degree in Hospitality Management, Marketing, Event Management, or a related field. Minimum of 5 years of progressive experience in event planning, preferably within the hospitality or tourism industry. Proven track record of successfully planning and executing a variety of large-scale events. Strong understanding of event logistics, budgeting, vendor management, and contract negotiation. Excellent organizational, time management, and multitasking skills. Exceptional communication, interpersonal, and client service skills. Proficiency in event management software and Microsoft Office Suite. Creative flair and a passion for delivering unique and memorable experiences. Ability to work under pressure and adapt to changing circumstances. Must be flexible with work hours, including evenings and weekends, as required by event schedules. Experience in destination management or luxury event planning is a plus. This is a fantastic opportunity to join a leading team in Miami, Florida, US and shape unforgettable events. We offer a competitive salary, benefits, and opportunities for professional growth within a vibrant industry.