Event Planning Manager

Position summary : The Event Planning Manager will manage all aspects of external events, from planning and development to execution and post-event follow-up, in collaboration with the events team, lawyers and other support departments. Prepare visual presentations and/or cost-comparison spreadsheets of venue recommendations, as requested Negotiate contracts for venues, caterers, and other vendors and suppliers, working closely with the firm's internal contract review team to ensure compliance Conduct post-event evaluations, including client and participant satisfaction and ROI Create and manage budgets of varying sizes, tracking and demonstrating ROI Work in collaboration with various Cooley departments (i.e., IS, Facilities, Catering) to execute events Establish event design and staging (i.e., media needs, lighting, audio-visual) and event agenda (i.e., speaker order, breaks, meals) as well as shipping of event materials if off-site Use Salesforce to run reports, manage lists, and track RSVPs, attendance, follow-up, etc. Provide planning and RSVP updates, Salesforce "who-knows-whom" reports and identify appropriate event follow-up activities to maximize business development potential Develop and manage event timelines, communicating deadlines and assignments to marketing staff and consultants, as necessary Work with in-house design staff to develop creative and compelling event themes Work with in-house communications team to develop social media and PR/press plans to leverage and promote relevant events Utilize data from past events to enact changes to improve future results Build and maintain an international network of other event planners and third-party resources Manage relationships with trade organizations, conference organizers and other third-party partners Function as main point of contact between Cooley and these relationships Ensure relevant events are posted to the firm's website, internal calendar, etc. Senior level candidates may be considered for this position, and would be eligible for a higher salary range based on experience. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits.