Event Sales Coordiantor

The individual in this position must be self-motivated, with event and/or performing arts management experience. and shepherd bookings through from inquiry through execution.Work with Director of Sales to develop and implement sales action plans to drive bookings and revenue.Take a proactive and collaborative approach to generating new business leads using a variety of methods including direct emails, phone calls, attending community functions, etc.Actively follow up with new business leads, inquiries and existing clients to generate bookings.Work with the marketing and design team to develop promotional materials used to sell the civic spaces. and strengthen existing partnerships.Process permits for civic space use on behalf of the City of Cincinnati and send appropriate approvals and communication to clients and City stakeholders.Regularly analyze and compare the prices and quality of our services to those of comparable locations to make sure we maximize revenue for third-party events.Execute operational and administrative functions to ensure event information is delivered to the appropriate parities efficiently.Research and recruit new, quality third party events to all 3CDC venues.Identify, develop and maintain working relationships with key downtown stakeholders and community organizations that can help in selling 3CDC venues.Provide on-site event assistance as needed included evenings, weekends and holidays. In the peak event months, schedule will be adjusted as necessary.Manage & update all lead & event sales reporting for each civic space to accurately track client lead times & YOY statistics.Work to implement new sales packages on a yearly basis to maintain competitive sales strategy for each civic space.Co-Manage Event Sales Assistant with Director of Sales to ensure quality & top-tier service is given to each client through contract & permit communications, payment, & onsite logistics.Oversee training of new Event Sales staff through entire sales process, including onsite execution when necessary. Demonstrated skills, knowledge and directly related experience in the planning and execution of high-quality events.Demonstrated ability to develop procedures and protocols for high quality events.Demonstrated experience in working with team members, colleagues and outside contractors to reach department goals.Able to work in a fast-paced environment while maintaining strong attention to detail.Advanced project management skills with the ability to manage multiple projects simultaneously under stringent timeframes and changing priorities/conditions.Highly organized and detail oriented, including the ability to create and manage processes for tracking event details, budgets and other paperwork.Ability and willingness to work varied hours as needed due to events, which includes nights, weekends, and holidays.Excellent customer service skills.Excellent oral and written communication skills.Personable, positive and enthusiastic attitude with capacity to deal effectively with people (both internal and external).Proficient in computer applications such as Microsoft Word, Excel, PowerPoint and Outlook as well as general office procedures and equipment.Must be able to maintain the highest degree of confidentiality.Sense of initiative with desire to become truly involved in the business and downtown communities.