Event Specialist

About the job

12-months temp to possible hire

Onsite/Santa Clara, CA

Pays up to $43.93/hr depending on experience

Job Description Summary

As the Company continues to expand its global presence and accelerate its focus on AI-driven markets, the complexity and strategic importance of events have grown significantly. The Event Specialist will strengthen the team's operational capacity, streamline execution, and enable senior team members to focus on strategic planning, innovation, and executive engagement. The Trade Show Specialist plays an essential role on Company's Global Trade Shows team, supporting the planning and execution of high-profile industry trade shows. This position provides critical logistical, operational, and analytical support to ensure that every event reflects Company's standard of excellence and delivers exceptional experiences for executives, customers, partners, and employees.

Key Responsibilities

Event Operations & Logistics

• Manage registration processes, attendee communications, and hotel and rooming lists

• Coordinate vendors and suppliers for collateral, signage, apparel, and demo materials

• Oversee shipping and logistics for booths, demo equipment, and on-site materials

• Provide onsite support including registration, badge scanning, catering coordination, and transportation; assist with booth setup and teardown, supply organization, and real-time troubleshooting

• Ensure seamless onsite execution through clear communication and proactive problem-solving Cross-Functional Support

• Coordinate catering, restaurant reservations, and event communications

• Support internal communication needs, budget tracking, and asset management

• Assist in developing event collateral, presentations, and recaps to share outcomes and successes across the business Reporting & Post-Event Analysis

• Maintain event analytics, attendance metrics, and engagement dashboards

• Support post-event ROI analysis, feedback collection, and insight reporting to guide future strategy

• Manage post-event organization including inventory tracking, shipment returns, and supply restocking

Requirements

TOP 6 REQUIRED SKILLS:

1–3 years of experience in event planning, trade shows, or marketing operations.Exceptional organizational and project management skillsAbility to multitask and perform under pressure in a fast-paced environmentCollaborative mindset with a proactive, solutions-oriented approachExcellent Communication Skills, Written and Verbal.Ability to stand for long periods of time and lift up to 50 lbs.

TECHNOLOGY PROFICIENCIES:

Microsoft Office

General AI Tools (Claude, Copilot, etc)

PREFERRED ATTRIBUTES:

Technology or semiconductor industry experience preferred

Education

Bachelor's degree in Marketing, Communications, Business Administration, or a related field. OR High School Diploma and 4+ years of relevant experience