Event Specialist

About Divine Events

At Divine Events, we bring visions to life through thoughtful planning, seamless execution, and unforgettable guest experiences. Our core values are Excellence, Professionalism, Teamwork, and Integrity; these values guide every interaction and event we produce. We are seeking a creative and detail-oriented Event Specialist to support event strategy, planning, and execution.

Key Responsibilities

Responsibilities include, but are not limited to the following:

Planning & Coordination Support

Support event planning from start to finish by handling specific tasks, such as ordering supplies, confirming deliveries, and overseeing venue setupManage event documentation, sales paperwork, and inventory trackingPrepare materials for events, including sales materials, giveaways, and marketing materialsOn-Site Event Support

Support event coordination tasks including the preparation, setup, and breakdown of eventsEnsure that all details meet client expectations and resolve any issues that may occur during the eventWork collaboratively with team members to ensure all tasks are completed efficientlyEnsure all event components are executed as planned, under supervisionClient & Team Communication

Assist with client communication during events, ensuring that everything is aligned with their expectationsMaintain positive relationships with internal teams and vendors to facilitate efficient event executionQualifications & Skills

Prior experience in customer service is essentialDetail-oriented with problem-solving abilities and a proactive approach to tasksExcellent communication and interpersonal skills, with a customer-focused attitudeCalm and effective under pressure, able to work long hours on event daysA resourceful and flexible team player who can adapt to changing prioritiesAbility to stay organized in a fast-paced environment and deliver on deadlinesProficient in Microsoft OfficeCapable of lifting up to 40 pounds and standing for extended periods during eventsMust have access to a reliable vehicle, laptop, and smartphoneWeekend and evening availability required based on event schedulePreferred Qualifications

Bachelor's degree in Event Management, Marketing, Hospitality Management, or a related field.Tech-savvy; fast learner on new technologies, applications and systemsExperience in event planningExperience with event planning softwareExperience with planning tools like Asana, Monday.com, or similar