Event Specialist

The Events Specialist supports the development and execution of fundraising, stewardship, and program events that engage the community in the mission and work of Lollypop Farm. Essential Duties and Responsibilities: • Responsible for the logistical coordination of events, from planning stages through completion and acknowledgment and progress towards meeting financial goals • Maintain annual plan of events, including planning timelines and event goals • Contribute to budgeting process using historical performance and projections for future growth • Lead event process and committee meetings • Recruit and train new volunteer committee members • Collaborate with the Communications team to develop promotional plans and event communications for each event • Collaborate with the Development team to secure in-kind support, sponsorships, prizes, and other support for events, ensuring appropriate recognition and follow-up • Oversee registration and attendance lists for events • Maintain detailed event records and is responsible for income and expense tracking, reporting, and invoicing • Collaborate with the Volunteer Director to coordinate volunteers to accomplish event efforts • Secure and act as a point of contact for event vendors and contractors • Responsible for all execution-related details, including staffing and reporting for third-party and community tabling events • Maintain and preserve event equipment, materials, and storage areas in a neat and orderly manner • Carry out responsibilities following all company policies and applicable state/federal laws • Observe all safety rules and regulations for self and others • Perform other duties as requested to meet organization needs Skills: Flexibility to work with changing timelines. Physical Demands: While performing the duties of this job, the employee is frequently required to remain in a stationary position during shift and move throughout the building/grounds. • Commitment: We are steadfast in our efforts to achieve our mission.

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