Event Specialist

About the position You will lead the planning, organization, and execution of multiple internal and external events, and Education classes. Responsibilities • Manage the full lifecycle of assigned events from concept to post-event evaluation (20-200 attendees) • Coordinate logistics such as venue selection, catering, and AV needs • Develop task lists, timelines, and workflows to achieve event goals • Create event overviews, playbooks and other planning documents • Select menus; review, and proof BEOs • Manage event budgets, track expenses, and support reconciliation process • Maintain communication with internal and external stakeholders • Serve as primary point of contact for participating manufacturers and vendors • Ensure each event delivers a polished, professional, and seamless attendee experience • Troubleshoot and resolve issues quickly and professionally • Gather and review feedback and implement improvements for future events • Ensure compliance with brand guidelines, safety requirements, and operational standards • Coordinate staff travel including hotel and flight arrangements • Utilize Microsoft Planner, Excel, or other event management software for efficient project management • Represent Salon Service Group and provide on-site support at large events, including extended hours and weekends, a minimum of 2 annually • Process and monitor class requests through the online portal • Schedule educator contractors based on classes needs • Secure supply lists; prep, pack, and ship required materials from the SSG warehouse • Coordinate educator travel including hotels and flights • Collaborate with SSG Sales Consultants and brand representatives, as needed, to confirm class details and requirements • Facilitate virtual classes and support presenter needs • Maintain organized records of class-related expenses and receipts • Available on weekends to support last‑minute needs such as educator travel issues or class adjustments. Requirements • Experience in event planning and coordination, with knowledge of standard industry practices • Experience working in an office setting with shifting priorities, constant interruptions, changing assignments, time-sensitive projects, heavy workload, and multiple projects simultaneously assigned by different staff. • Excellent interpersonal and communication skills, with the ability to negotiate and resolve issues positively • Exceptional organizational and time management skills; proven ability to prioritize effectively based on deadlines, complexity, and competing needs • Proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint, Planner) • Experience with virtual meetings and working with Microsoft Teams.

Create an account to see the full posting, access our search engine, and more.