Event Specialist - Employee Events

Crawford Group (www.crawfordgroup.com) is seeking an Event Specialist to support our technology client in the San Francisco Bay Area. This is a global role that involves providing project management and logistic support for internal events at the client's offices in San Francisco and San Jose, with occasional travel to other locations. At Crawford Group we believe in developing collaborative customer relationships to create the best talent solution for their marketing organization’s needs. Desired Outcomes: • Successfully execute all assigned events with the following as goals: • Strategically align to corporate objectives and values • Be partners to the team, and internal collaborators and stakeholders • Increase the effectiveness of events to drive community and connection within the organization • All events managed to budget Types of events include, but not limited to: • Auxiliary events centered around Employee Meetings • Product Demos & Product Experience Days • Family focused programs • Ad hoc events on a case-by-case basis • Serve as the on-site host for employee-facing events, welcoming attendees, facilitating engagement, and ensuring a positive and inclusive experience throughout the gathering • Partner with Event Strategists on introducing fresh and creative concepts for employee facing events and company campaigns in an effort to enhance the workplace experience • Collaborate with international teams to drive partnerships, understand regional cultures, and plan, design, and execute on program vision established by Event Strategists • Manage, meticulously track, and deliver reporting on event budgets, program logistics, vendors, and other key event metrics through the entire event life-cycle on behalf of Event Strategists and other internal clients • Drive event production schedules and production meetings with internal business units along with cross organizational teams including but not limited to facilities, catering, conferencing services, security • Support team with administrative tasks to streamline operational efficiency • Provide production related support for the Event Strategists such as, but not limited to: • Researching offsite venues, local vendors, and other miscellaneous event support • Research, vet, negotiate, and procure event related vendors and support when necessary • Responsible for reviewing vendor contracts before asking the client for signatures or payment • Provide general support for the Event Strategists on non-event initiatives such as, but not limited to: • Coordinating flagship events across client’s offices; which can include researching, purchasing, and managing the distribution of event materials • Tracking programs across sites for reporting purposes • Set up and management of registration tools and event app for programs as needed