Event Sponsorship Cordinator/Event Planning

If you thrive in a fast-paced environment where no two days are the same, we'd love to meet you. As our Sponsorship Coordinator, you'll manage sponsorship campaigns from start to finish—creating sponsorship materials, tracking commitments, coordinating sponsor benefits, communicating with clients and donors, recruiting volunteers, and ensuring every detail is flawlessly executed before, during, and after each event. Be part of events that raise millions of dollars for nonprofits and community organizations.Build relationships with business leaders, sponsors, volunteers, and clients.Experience a career where every project is different and every event tells a unique story.Enjoy a collaborative team environment that values initiative, creativity, and professional growth.See the direct impact your work has on organizations making a difference in their communities.Responsibilities: Guest ListsFollow Up EmailsRSVP FormsInvoicesCollect and Track all Sponsorship Information to be updated dailySend Client Sponsorship Tracking Weekly to verify accuracyCollect monies and get to clientFollow up weekly with sponsors to ensure getting all informationMaintain Guest Lists based on RSVP InformationBidding platform items include emails and cell phones for each guestUpload Guest information into bidding platform when auction is ready to be openedWork with appropriate staff member to ensure:Signage needed for Sponsorship fulfilment is orderedTable Name Cards are printed accuratelyFinal Guest count for catering (and other items such as golf, etc)Final Table count for rentals and layoutsSome accounts will also include: Bachelor’s DegreeMinimum of 2 years Event Planning/Production experienceMust have extremely strong organizational skillsWork well in a team environment as well as work independently on all tasks and assignmentsStrong client and sales skills and able to manage and plan multiple projects in an organized mannerMust have very strong computer skills including Microsoft Outlook, PowerPoint, Word and Excel which are essentialExcellent creative, organization and planning skillsMust have excellent communication skills and ability to interact on a professional level with all clients and vendorsCapable of making presentations to clientsAble to work extended hours including weekends, weeknights as necessarySome Travel Required for out of town eventsAble to project the “Outside the Box” personality – this means enthusiasm, energy and a Positive Mental Attitude at all times!This position is ideal for someone with event planning or project management experience who enjoys both office coordination and being onsite where the action happens.