Event/Admin Assistant

Corporate Events Coordinator

Kansas City, MO | Fully Onsite

Full-Time | Direct Hire| up to $75K + bonus

Are you an organized professional who thrives on planning events, coordinating travel, and managing multiple moving pieces at once? LHH is partnering with a well-established Kansas City company who is seeking a detail-oriented and relationship-focused Corporate Events Coordinator to support executive leadership while leading the planning and execution of high-visibility meetings, conferences, retreats, and corporate events.

This role offers a unique blend of event management, travel coordination, and executive support responsibilities, making it an excellent opportunity for someone who enjoys both logistics and relationship-building.

KEY RESPONSIBILITIES:

Event Planning & Coordination:

Plan and execute large-scale conferences, meetings, retreats, and company events

Coordinate venues, hotel contracts, room blocks, transportation, and event logistics

Manage event timelines, budgets, invoices, deposits, and vendor relationships

Organize activities, entertainment, dining experiences, and attendee communications

Coordinate travel arrangements for employees, leadership, and event participants

Conduct venue research and assist with site evaluations when needed

Oversee event registration, attendee tracking, and post-event follow-up

Travel Coordination:

Manage domestic travel arrangements including air, hotel, and ground transportation

Coordinate executive and employee travel logistics

Troubleshoot travel-related issues and ensure seamless experiences for travelers

Administrative Support:

Provide administrative and scheduling support to executive leadership

Manage calendars, meetings, and travel itineraries

Assist with expense reporting and related documentation

Support special projects and process improvement initiatives

QUALIFICATIONS:

Minimum 3 years of experience in one or more of the following:

Event Planning

Corporate Meetings & Conferences

Travel Coordination

Executive or Administrative Support

Strong organizational and project management skills

Ability to manage multiple priorities and deadlines simultaneously

Excellent communication and relationship-building abilities

Strong attention to detail and follow-through

Convention, hospitality, or corporate events experience

Experience negotiating hotel or vendor contracts

Large-scale event planning experience

Experience coordinating travel logistics for groups or executives

Advanced proficiency with Microsoft Office, particularly Excel

Pay Details: $70,000.00 to $75,000.00 per year

Search managed by: Claire Grossman

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The California Fair Chance ActLos Angeles City Fair Chance OrdinanceLos Angeles County Fair Chance Ordinance for EmployersSan Francisco Fair Chance Ordinance

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