Events and Sponsorship Manager

Events and Sponsorship Manager

$65,000 - $75,000

Oregon REALTORS® is a nonprofit trade association founded in 1932 to support and advance the real estate profession throughout Oregon. Today, the association serves as a trusted advocate for REALTORS®, championing professional education, promoting ethical business practices, and advancing legislative policies that protect free enterprise and private property rights. Oregon REALTORS®’ core purpose is to empower REALTORS® across the state to practice real estate in an ethical, profitable, and successful manner while serving their clients and communities with excellence.

Position Summary

The Event & Sponsorship Manager is responsible for planning, coordinating, and executing successful events while developing and securing sponsorships that support the organization’s programs, events, and fundraising goals. This position will also serve as the primary staff liaison to the HOME Foundation, providing administrative, operational, and strategic support to the Foundation’s Board of Directors and its programs, fundraising efforts, and initiatives. This position combines strong event management skills with relationship building, sales, and sponsor stewardship. The ideal candidate is highly organized, outgoing, detail-oriented, and comfortable managing everything from event logistics and vendor coordination to sponsorship outreach and fulfillment.

Key Areas of Responsibility

Event Planning & Management

·       Plan, coordinate, and execute meetings, conferences, fundraisers, networking events, golf tournaments, receptions, and other special events.

·       Develop event timelines, budgets, checklists, and work plans to ensure deadlines and financial goals are met.

·       Research, evaluate, and recommend venues based on event needs and budget.

·       Coordinate contracts and logistics with venues, caterers, hotels, audiovisual providers, entertainment, transportation providers, and other vendors.

·       Manage event registration, attendee communications, room blocks, food and beverage selections, signage, name badges, programs, and event materials.

·       Coordinate speakers, sponsors, volunteers, vendors, and other event participants.

·       Serve as the primary point of contact for vendors and partners before and during events.

·       Provide on-site event management, including setup, registrations, troubleshooting, vendor coordination, and breakdown.

·       Track event expenses and assist with invoice review and reconciliation.

·       Conduct post-event evaluations and recommend improvements for future events.

 

 

Sponsorship Development

·       Identify and cultivate prospective sponsors and community or business partners.

·       Develop sponsorship opportunities and packages that provide meaningful value and visibility for sponsors.

·       Conduct outreach to prospective sponsors through phone calls, emails, meetings, networking, and relationship building.

·       Secure cash and in-kind sponsorships to support events, programs, and fundraising initiatives.

·       Maintain relationships with existing sponsors and identify opportunities for renewal and increased participation.

·       Track sponsorship commitments, payments, benefits, deadlines, logos, advertisements, and other required materials.

·       Coordinate sponsor recognition, including signage, programs, websites, social media, presentations, event announcement, and other promotional opportunities.

·       Ensure all promised sponsorship benefits are fulfilled accurately and on time.

·       Prepare sponsorship proposals, agreements, invoices, acknowledgment letters, and follow-up communications.

·       Maintain an organized database or tracking system of current, prospective, and past sponsors.

·       Provide regular updates on sponsorship revenue, prospects, commitments, and outstanding opportunities.

 

HOME Foundation Staff Liaison

·       Serve as the primary point of contact between the HOME Foundation Board of Directors, Oregon REALTORS® staff, community partners, donors, and other stakeholders.

·       Coordinate and support HOME Foundation Board meetings, including preparing agendas and meeting materials, creating meeting minutes, and providing follow-up as needed.

·       Work closely with Foundation leadership to implement Board priorities, programs, fundraising initiatives, strategic plan, and annual goals.

·       Coordinate the HOME Foundation grant process, including application distribution, communication with applicants, Board review materials, award notifications, and required recipient reporting.

·       Plan and coordinate Foundation fundraising activities, special events, sponsorship opportunities, donor outreach, and promotional efforts.

·       Assist with identifying and developing new fundraising opportunities and partnerships to support the Foundation’s mission.

·       Maintain accurate records related to grants, donations, sponsorships, fundraising activities, and Board initiatives.

·       Coordinate communications and marketing efforts that increase awareness of the HOME Foundation, its missions, programs, and impact throughout Oregon.

·       Support compliance with the Foundation’s bylaws, policies, procedures and other governing documents.

·       Serve as a resource to Board members by providing timely information, coordination, and administrative support necessary to effectively carry out the Foundation’s mission.

·       Perform additional duties and special projects as needed to support the continued growth and success of the HOME Foundation.

Relationship & Partnership Management

·       Build strong relationships with members, sponsors, vendors, community partners, volunteers, and other stakeholders.

·       Represent the organization professionally at meetings, networking opportunities, and events.

·       Serve as a knowledgeable and responsive contact for sponsors throughout the sponsorship process.

·       Work collaboratively with staff, committees, board members, and volunteers to identify sponsorship leads and event opportunities.

·       Develop strategies for increasing sponsor retention and creating long-term partnerships.

 

Budgeting & Reporting

·       Develop and monitor event and sponsorship budgets.

·       Track event revenue and expenses to help ensure financial goals are achieved.

·       Montor sponsorship revenue against established goals.

·       Prepare reports summarizing sponsorship activity, event attendance, revenue, expenses, and overall event performance.

·       Assist with evaluating the financial success and return on investment of events and sponsorship programs.

 

Qualifications

·       Experience in event planning, sponsorship development, fundraising, sales, business development, hospitality, association management, or a related field.

·       Demonstrated ability to build relationships and confidently solicit financial support or sponsorships.

·       Excellent written and verbal communication skills.

·       Strong organizational and project management abilities.

·       Ability to manage multiple events, projects, deadlines, and priorities simultaneously.

·       Strong attention to detail and commitment to providing excellent customer service.

·       Comfortable communicating with business leaders, sponsors, vendors, members, volunteers, and community partners.

·       Proficiency with Microsoft Office and familiarity with event registrations, CRM, database, or project management systems.

·       Willingness to work occasional evenings, early morning, or weekends as required for events.

·       Ability to travel to event locations as needed.

 

Preferred Qualifications

·       Three or more years of experience in event management, sponsorship development, fundraising, sales, or a related position.

·       Experience working with a nonprofit, trade association, membership organization, foundation, or professional association.

·       Experience developing sponsorship packages and successfully meeting sponsorship or fundraising goals.

·       Experience managing conferences, fundraising events, golf tournaments, receptions, or other events.

 

Key Measures of Success

Success in this position will be measured by:

·       Events being delivered professionally, on time, and within budget.

·       Achievement of annual sponsorship and event revenue goals.

·       Growth in the number and value of sponsorships secured.

·       Sponsor retention and satisfaction.

·       Strong attendance and participant satisfaction at events.

·       Accurate and timely fulfillment of sponsor benefits.

·       Development of lasting relationships with sponsors, vendors, members, and community partners.

Ideal Candidate

The successful candidate is someone who enjoys both the behind-the-scenes details of creating a great event and the relationship-building required to secure sponsorships. They are comfortable asking for financial support, enthusiastic about developing partnerships, and equally willing to roll up their sleeves on event day to make sure every detail comes together. This position is ideal for a proactive, personable professional who can turn ideas into successful events and relationships into long-term partnerships.