Events and Wedding Planner

ESSENTIAL JOB RESPONSIBILITIES 1. EVENT & WEDDING PLANNING • Manage the planning and coordination of weddings, corporate events, privateparties, and other special events from initial assignment through successful completion. • Conduct client consultations, planning meetings, and venue walkthroughs. • Develop and maintain detailed event timelines, layouts, floor plans, and event documentation. • Coordinate event details, including catering, floral arrangements, décor, linens,entertainment, rentals, and vendor services. • Prepare and maintain accurate Banquet Event Orders (BEOs) and other event-related documentation. • Communicate regularly with clients to ensure expectations, deadlines, and contractual obligations are understood and met. • Coordinate with culinary teams, venue managers, vendors, and hospitality sta]to ensure seamless event execution. • Monitor event budgets, guest counts, deadlines, and contractual requirements. • Ensure all event details are accurately communicated to the appropriate departments. • Maintain a professional, positive, and service-oriented relationship with clients throughout the planning process. 2. EVENT SETUP, BREAKDOWN & PHYSICAL RESPONSIBILITIES • All Events & Wedding Planners are expected to actively participate in the physical setup, execution, cleaning, and breakdown of their assigned events. • Responsibilities include, but are not limited to: • Setting up tables, chairs, linens, décor, centerpieces, floral arrangements, andother event furnishings. • Moving, arranging, and repositioning furniture and event equipment. • Loading, unloading, transporting, and organizing event supplies and materials. • Assisting with the installation and removal of event decorations and equipment. • Preparing indoor and outdoor event spaces for guest arrival. • Maintaining clean, organized, and presentable event spaces throughout events. • Participating in post-event cleanup, including removing decorations, clearingevent spaces, and returning furniture and equipment to designated locations. • Assisting with cleaning and resetting venues for subsequent events. • Performing event space turnovers, commonly referred to as venue flips,sometimes within limited time frames. • Maintaining event storage areas, décor inventories, and equipment. • Ensuring venues are properly cleaned, organized, and secured following events. • Physical Requirements: • Must be able to lift, carry, push, and move items weighing at least 40 pounds,with or without reasonable accommodation. • Must be capable of standing and walking for extended periods, often throughoutan entire event shift. • Must be able to bend, reach, kneel, and perform repetitive physical tasks associated with event preparation and breakdown. • Must be comfortable working both indoors and outdoors in varying weather conditions. • Must be willing and able to perform physically demanding tasks as part ofregular job responsibilities. 3. EVENT DAY MANAGEMENT & EXECUTION • Serve as the primary on-site coordinator for assigned weddings and events. • Oversee event setup and verify that all event details meet company standard sand client expectations. • Coordinate event timelines and communicate with vendors, catering teams, andevent sta]. • Direct and assist event personnel throughout setup, service, and breakdown. • Respond promptly and professionally to unexpected challenges or last-minuteoperational needs. • Ensure guests receive exceptional hospitality and customer service. • Maintain a professional appearance, demeanor, and leadership presence throughout events. • Remain on-site as required to ensure successful event completion, breakdown,and venue restoration. • Ensure compliance with company policies, venue requirements, and applicable safety procedures. 4. VENUE OPERATIONS &…