Events Associate

Department: Engagement

Pay: Full-Time, Salary, Exempt

Reports to: Chief Engagement Officer

Schedule: Monday – Friday, 9am-5pm with some evening or weekend work per the event schedule

Salary: $47,500

Position Overview

The Event Associate (EA) provides support to Public Programs, Development and Operations departments to coordinate logistics and implement production for all events and activities throughout the year, including inside the Chapel, Outdoor Green Spaces, Administrative Building, Welcome House, forthcoming Program Center, and occasional offsite venues.

Responsibilities

Public Programs (~70% dedication)
• Coordinate monthly program schedule and related logistics for all public engagement activities, including concerts, lectures, meditations, interfaith vigils, and community meetings. Tasks include:
• Ticketing/registration set up and maintenance
• Presenter contracts, travel and itineraries
• Staging and audience seating plans and set ups
• Rehearsals and soundchecks
• Receptions, including catering and sales of special items
• Video, audio and photo documentation coordination
• Other contracted support and vendors, including rental equipment, in-kind contributions, etc.
• Support front- and back-of-house preparation and production of all public programs, including coordination with other departments for equipment, staffing, and volunteer needs
• Attend program development meetings to support logistics preparation
• Other day-of-program activities as assigned

Development/Fundraising (~20% dedication)
• Coordinate fundraising events along with contracted events coordinators (if applicable), including venue booking, catering, setup, and day-of management
• Work with other departments to ensure proper support from staff/volunteers is provided for the event

Operations (~10% dedication)
• Coordinate monthly event schedule and related logistics for rentals of Chapel, Outdoor Green Spaces, Administrative Building, and forthcoming Program Center
• Ensure relevant calendars are up to date and potential impacts to staff and building operations are properly communicated

General
• Attend all staff meetings, Chapel activities, special events and programs as needed.
• Represent the Chapel and embody its core values.
• Attend community events and be an ambassador for the Chapel as requested.
• Perform all other duties as assigned by the Chief Operating Officer or President

Qualifications, Skills & Abilities/Attributes
• 1-3 years of demonstrated event coordination experience at community centers, theatres, cultural organizations or other relevant public event spaces
• Experience with Microsoft Office, video meeting platforms, AV systems and equipment
• Works collaboratively within a small team environment and across cultural backgrounds
• Frequently moves items weighing up to 50 pounds for event set-up needs
• Efficient multi-tasker with established time-management skills
• Highly organized with meticulous attention to detail
• Excellent written and verbal communication skills