Events Coordinator

Our membership includes more than 1900 optometrists across the state. The mission of the FOA is to advance and promote the quality, availability, and accessibility of primary eye care and related health care of Florida's... citizens; to represent the profession of optometry; to enhance and promote the independent and ethical decision-making of its members; and to assist and enable optometric physicians to practice their profession so as to ensure the highest standards of patient care. Duties • Serve as primary event planner for FOA Convention and assist with planning of other events as needed • Sell exhibitor opportunities for FOA events to include monitoring of billing and collections and creation of reports • Assist with event sourcing - venue research, submission of RFPs, management of proposals • Participate in contract negotiations with properties • Exhibit hall layout and booth assignments • Serve as staff liaison to convention planning committee • Travel as needed to the FOA Convention, convention pre-planning meetings and SECO • Arrange hotel accommodations for FOA Board of Trustees and Industry Relations team • Monitor room pickup and make VIP housing arrangements for convention • Assist with convention marketing to include email communications, postcard mailings, flyers, Insight magazine content and social media marketing while maintaining branding/theme • Work with convention hotelier to plan the convention including the submission of event setup requirements and food and beverage needs (BEOs) • Research and work with vendors such as hoteliers, printers, awards, apparel, expo services, destination management companies, security service providers, photographers, AV, entertainment, etc. • Review events billing along with the Executive Director • Make arrangements for Board of Trustees dinners in proximity to destination venue • Create and distribute convention reports as needed • Work with FOSA President to coordinate student volunteers for the FOA Convention • Assist with creating events in YourMembership.com and making event-related website updates as needed • Additional duties as assigned based on current operational needs Software Skills • Required: Proficient in Word, Excel, PowerPoint • A Plus: Intermediate knowledge of Adobe Acrobat DC, YourMembership.com AMS or other AMS, Canva