Events Coordinator

The State Chamber of Oklahoma We are seeking an Events Coordinator to join our team in a full-time, on-site role based in Oklahoma City, OK. for comparative and historical purposes.Ensure the visual quality and brand cohesiveness of all events and event-related materials, in coordination with the Communications Department and any external vendors.Maintain the branding event guide for all annual State Chamber events and ensure all branding materials are stored appropriately. Conduct a thorough review of each event script compared to the staff assignments to ensure all details are assigned and tasks completed onsite.Oversee room and furniture configuration and enlist relevant staff to assist as needed.Research each event location ahead of time to know where signage is allowed, if logos can be included, where signs need to be placed to ensure clarity for attendees, etc.Prepare event materials including attendee name tags, programs, seating charts, registration lists, gift bags, scripts, etc.Work with Membership Department to create, market and sell sponsorships for each event. Work with appropriate staff to conduct surveys following each event to determine what members want and what changes need to be made in the future; compile results for senior management’s review during debrief meeting.Ensure thank you cards are sent to all speakers, meeting venue and vendors, and sponsors at the conclusion of each event.Take notes at all event location walk-throughs and provide a recap to others as appropriate.Create a post-event report that includes all input on suggested changes for the next year’s event.

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