Events Coordinator

JOB SUMMARY The Events Coordinator supports the Events Director by assisting in all event planning, coordination, and logistics for the Dallas Zoo. Also works with volunteer leadership for designated events.• Prepares nametags, materials, registration lists and other event materials in coordination with Advancement Services for donor/member/fundraising events.• Assist the Events Director in event logistics for Zoo To Do, the Zoo’s annual fundraising gala.• Coordinates the annual Zoo To Do silent auction and live auction fulfillment post event.• Manages and tracks assigned event budgets.• Coordinates on-site production to ensure smooth execution of the event, including trouble shooting and clean up. • Supports external vendor needs regarding rentals, lighting, power, invoicing, etc.• Ensures event information is captured in the database in coordination with Advancement Services.• Ensures event information is accurate and up to date in the zoo wide calendar.• Collaborate with Event leadership in discussing new ideas to improve all events, including planning and implementation recommendations.• Serves as an ambassador of the Zoo by coordinating and conducting special tours for donors/members and other VIPs.• Supports the efforts of the greater Advancement team.• Serves as administrative support as needed.• Performs other duties as assigned. Some climbing on ladders or over obstacles may be required. • Tasks may also involve significant periods of standing or walking outside during events themselves, as well as during event set-up and break-down times.• Must be able to follow oral and written instructions.• Must have a valid driver’s license (to operate Zoo vehicles) with reliable transportation