Events Coordinator

About Us

How many companies can say they’ve been in business for over 179 years?!

Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles ever-changing environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 46,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

Location/Region: This position is a hybrid role in Wixom, MI.

What’s the role?

The Events Coordinator is responsible for planning, coordinating, and executing trade shows, customer events, and internal events supporting the Trade Show and Events Manager. This role serves as a central point of coordination across internal teams, vendors, logistics partners, and external stakeholders to ensure events are delivered on time, on budget, and to a high standard of quality. 30-40% travel is required for this position.

This is a hands‑on, detail‑driven role that requires strong organization, proactive communication, and a high level of ownership. The ideal candidate anticipates needs, manages complexity with confidence, and takes pride in ensuring events run smoothly from planning through execution.

Sound Interesting?

Here’s What You’ll Do

Event Planning & Execution

Coordinate end‑to‑end planning and execution for trade shows, customer events, and internal eventsManage event timelines, task lists, milestones, and deliverables from initial planning through post‑event follow‑upSupport on‑site event execution, including setup, teardown, and day‑of coordination

Logistics, Shipping & Asset Coordination

Work closely with logistics, shipping, and warehouse partners to ensure timely delivery and return of event materials and equipmentCoordinate shipping, receiving, storage, and transportation of event assetsSupport occasional light lifting of event materials and equipment as part of setup and teardown

Trade Show Inventory & Asset Management

Manage and maintain inventory of marketing trade show assets, including equipment, displays, signage, and promotional materialsTrack asset location, condition, and availability using inventory management toolsEnsure assets are properly prepared, packed, shipped, returned, and stored after each event

Communication & Stakeholder Management

Serve as the primary point of contact for event‑related communicationProvide clear, timely updates to internal stakeholders regarding timelines, requirements, and changesProactively identify risks, communicate issues early, and coordinate solutions

Cross‑Functional & Vendor Collaboration

Partner with marketing, sales, product, service, facilities, IT, and external vendors to align on event requirementsCoordinate staffing plans, badge registration, schedules, show services, and on‑site supportEnsure vendors and internal teams understand scope, expectations, and deadlines

Assist With Other Marketing Campaigns And Projects As Needed

Do you qualify?

Minimum 3 years of experience coordinating trade shows, customer events, or large‑scale eventsDemonstrated experience managing event logistics, shipping, and on‑site executionStrong organizational skills with the ability to manage multiple projects simultaneouslyExcellent written and verbal communication skillsHigh attention to detail and strong follow‑throughWillingness to travel as required to support events (30-40% travel required)Ability to perform occasional light lifting associated with event organization, setup, and teardownExperience using the following tools is required or preferred:Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneNote)Task and project management tools (e.g., Planner or similar)Event registration and lead capture systemsInventory tracking and asset management toolsShipping and logistics coordination toolsCollaboration platforms such as SharePointAdobe design tools (e.g. Photoshop) are a plus
Nice To Haves

Experience working in a B2B, industrial, or technical environmentExperience managing shared marketing assets across multiple eventsComfort coordinating across cross‑functional teams and external vendorsStrong problem‑solving skills and ability to remain calm under pressure

Working Conditions

Ability to travel for events, including overnight travel (30-40% travel required)Ability to perform occasional light lifting of event materials and equipment

We have amazing benefits to support you as an employee at ZEISS!

MedicalVisionDental401k MatchingEmployee Assistance ProgramsPaid time off including vacation, personal, and sick daysThe list goes on!

The above is intended to describe the general content of and requirements for this job. It is not to be construed as an exhaustive statement of requirements, duties, or responsibilities. The Company reserves the right to interpret, amend, or otherwise modify, in whole or in part, any job description at any time, at its sole discretion

Your ZEISS Recruiting Team

Kyle Lota

Zeiss provides Equal Employment Opportunity without unlawful regard to an Applicants race, color, religion, creed, sex, gender, marital status, age, national origin or ancestry, physical or mental disability, medical condition, military or veteran status, citizen status, sexual orientation, pregnancy (includes childbirth, breastfeeding or related medical condition), genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law of the employee (or the people with whom the employee associates, including relatives and friends).