Events Coordinator

Success in this position requires consistent follow-through, attention to detail, and the ability to keep stakeholders aligned while working with external vendors to deliver a smooth, well-executed result. While occasional on-site support is required, the primary focus is on preparation, organization, and execution behind the scenes. The Event Coordinator will work closely with the team and be responsible for coordinating, and managing, as required, the details and tasks involved with planning and executing events ranging in audience size and scope. Maintain a positive public image, increase awareness, and shape perception of the firm through customer experiences, event planning, and vendor relationships Lead conference, trade show, and event planning – including but not limited to industry events, golf tournaments, industry booth displays at trade shows, and more Monitor the activities of competitors and keep up to date with industry best practices Oversee event registration and attendee management, including RSVP lists and pre- and post-event communications Track and manage event budgets and expenses Oversee event logistics, request marketing materials as appropriate, and manage attendee registration and communication Conduct evaluations to assess success and identify areas for future event improvement Utilize marketing metrics to formulate event strategy; analyze data to measure effectiveness and help train internal stakeholders to improve event outcomes Work with the team to align event strategies with organizational goals, collaborate with internal teams for consistent messaging Coordinate and distribute all internal event planning and tracking documents Coordinate with third-party vendors, briefing and managing them effectively so they are set up for success Capture detailed notes from event meetings; follow up with recaps and action items Support database management as assigned (vendor, venue, contractors) Occasionally attend events as part of PEC’s quality assurance (QA) process Create backup or emergency plans to be executed as needed Assist the marketing team in proofreading and editing materials through our quality assurance quality control (QAQC) process as needed Travel as needed to pick up supplies, gifts, visit venues, etc. required