Events Coordinator

Accentuate Staffing is seeking an Event Coordinator to support a busy marketing team with conference, meeting, and event planning activities. This is a detail-heavy, execution-focused role that will support many aspects of event planning, logistics, internal coordination, and administrative follow-through. This position is a strong fit for someone who enjoys keeping moving parts organized, is comfortable with repetitive administrative tasks, and can help ensure events run smoothly from planning through completion.

Responsibilities

Coordinate logistics for conferences, meetings, and other marketing events
Prepare event briefing materials and books
Manage registration processes and help maintain event platforms and apps
Support hotel reservation uploads, rooming list management, and related logistics
Assist with venue sourcing and review venue options, including food and beverage minimums and contract details
Help route contracts, approvals, invoices, check requests, purchase orders, and Docusigns
Maintain conference and sponsorship tracking documents
Take planning meeting notes and send action items, calendar invites, and internal communications
Support event material shipping and inventory management
Assist with invitations, slide decks, and select event materials
Partner with internal stakeholders on needs assessment forms and related planning documentation
Communicate event details clearly to team members supporting each event
Identify potential issues early and help solve problems proactively

Requirements

3-5 years of experience in event coordination, meeting planning, or a similar role
Strong organizational skills and attention to detail
Ability to manage manual, process-driven, and administrative aspects of event planning
Experience with registration platforms such as Cvent, Groupize, or similar tools
Experience reviewing venue contracts; negotiation exposure is a plus
Strong Excel and Microsoft 365 skills
Strong written and verbal communication skills
Ability to manage multiple priorities and anticipate risks
Comfortable working on-site in RTP
High school diploma required; additional education is a plus

Preferred

Experience supporting conferences, sponsorships, or corporate events
Experience in a process-heavy or compliance-oriented environment
Experience with project coordination related to events or marketing operations