Events Coordinator

Specifically, the events coordinator will be responsible for the planning and execution of the organization’s events and convenings across the country. NIET is seeking an individual who has direct experience managing event logistics and strategic projects who is detail oriented and can excel in a fast-paced environment. Applicants must have a demonstrated ability to lead large-scale (1,000+ attendees) events from start to finish, including hotel scouting to post-event reporting. Applicants should enjoy working as part of a team while being independently motivated with strong project planning skills allowing them to plan and produce on time and within budget. o Develop, implement, and monitor project plans for all logistics of each event, including managing an organization-wide events calendar o Develop and document standard operating procedures and determine project planning options for events and implement improvements to tools as identified and necessary o Identify and foster relationships with venues and vendors (e.g. AV, production, catering, parking, printing) o Create and submit request for event related proposals (RFPs) and secure and negotiate contract terms with venues and vendors post RFP process o In partnership with the SVP of Strategic Projects and the Operations Coordinator, review and manage vendor contracts related to executing events o Manage all on-site logistical support, including but not limited to coordination with hotel team/event host team, registration set up/tear down, distribution of materials, contracted personnel.