About the position
Fanatics Collectibles is looking for a detail-oriented Events Coordinator, High\nEnd Experiences for our growing marketing team. In this role, you will be\nresponsible for managing the tactical execution of premium collector\nexperiences, VIP hospitality programs, and exclusive activations that serve our\nhighest value customers.\n\nThis position requires exceptional organizational skills, white-glove service\nmindset, and ability to manage high-touch experiences that require meticulous\nattention to detail. You will work closely with the Sr. Manager, High End\nExperiences to coordinate premium events, VIP logistics, collector programs, and\nexclusive experiences that build lasting relationships with our most valuable\ncollectors.
Responsibilities
Coordinating end-to-end logistics for VIP collector experiences including\n premium events, private engagements, and exclusive access programsManaging travel arrangements, hotel bookings, transportation, and hospitality\n details for high-value collectors attending experiencesSupporting planning and execution of premium activations including\n hospitality coordination, venue logistics, and collector engagementCoordinating with venue partners, hospitality providers, and other vendors to\n ensure seamless, luxury-level experiencesMaintaining detailed event timelines, vendor contact lists, and production\n schedules for collector vertical activationsProcess invoices, track expenses, and support budget reconciliation for VIP\n programs and collector eventsServe as day-to-day liaison between internal stakeholders and Sr. Manager on\n collector needs and requestsCoordinate event staffing, including briefing brand ambassadors and\n hospitality staff on premium service standardsSupport collector event logistics including attendee management, venue\n coordination, and program operationsProvide on-site support during collector events, managing hospitality details\n and ensuring exceptional customer serviceBuild and maintain relationships with high-end collectors, responding to\n inquiries and coordinating special requestsDocument events through photography coordination, note-taking, and post-event\n reportingSupport Sr. Manager with administrative needs, calendar management, and\n vertical planning activitiesRequirements
2-4 years' experience in luxury event coordination, hospitality, VIP\n services, or premium brand activationsDemonstrated experience managing high-touch, detail-intensive events with\n white-glove service standardsStrong vendor management skills with experience coordinating hospitality\n services and event logisticsExcellent organizational and project management skills; ability to manage\n multiple concurrent workstreams with precisionExceptional communication skills with professional, polished written and\n verbal presence appropriate for high-net-worth clienteleExperience with budget tracking, invoice processing, and expense\n reconciliationProficiency with project management tools, Google Workspace, and event\n logistics platformsService-oriented mindset with ability to anticipate needs and proactively\n solve problemsCalm under pressure with ability to handle last-minute changes and unexpected\n challenges with graceDiscretion and professionalism when handling sensitive information about\n high-value collectorsWillingness to work flexible hours including evenings and weekends during\n event periodsNice-to-haves
Experience with premium sports or entertainment hospitality a plus
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