Events Manager

Hawaii Business currently produces approximately one event every month and we do it with a small team. Job duties include but aren’t limited to the following: • Execute event sponsor and partner sales contracts to ensure all contracted deliverables are met and sponsor/partner event fulfillment expectations are being consistently met or exceeded • Lead on-site event activities including set up, rehearsals and breakdown • Maintain and manage accurate event attendee lists and ensure lists are updated on a timely basis • Formulate event budgets and maintain up-to-date financial records for each event • Develop and execute promotional strategies to ensure maximum attendance at events • Help negotiate contracts with vendors • Collaborate with the Publisher and Accounts Payable Department to review vendor invoices for accuracy, obtain necessary approvals, and process for timely payment check or corporate credit card • Collaborate with the Publisher to reconcile event expenses to budget including timely submission and accurate coding of event invoices for monthly actual vs. budget tracking by the senior management team • Serve as the point of contact for event attendee inquiries, including RSVPs and answering other questions from invitees and attendees • Support the Digital Marketing team sending event invitations and related event mailings • Support the digital team in the development and execution of event related social media marketing programs • Collaborate with the Art Department to design and produce event collateral and signage that meets sponsor deliverables, is within budget and event timelines • Conduct post-event evaluations to assess the success of the event, gather feedback from clients, attendees, and team members for improvement • Oversee the setup and configuration of event registration platforms such as Eventbrite • Utilize communication features within event platforms to send updates, reminders, and important information to attendees If I just described you, then let me tell you why you’d want to be in this position: • The people you’ll meet, both inside and outside the organization. Inside, you’re working with smart, hardworking but good humored people who are proud of the work they do for the people of our state Hawai’i. • You’ll be at the center of important business conversations and play a meaningful part in making positive change for Hawai’i • You have authority when it comes to event themes and choices • You’ll be joining a team that enjoys a well-earned reputation for producing the best business events in the state • It’s a relaxed, family friendly environment; you can make your own hybrid work schedule (although we ask for 90 days in office to start) • We offer a generous benefits package comparable to any in the industry • And … we’re nice