Events Manager

Description This position serves as the on-site contractor team lead and events manager responsible for supporting daily conference center operations, coordinating event planning and execution, and leading a small multidisciplinary contract team in a high-visibility military environment. This position requires professionalism, discretion, strong attention to detail, and the ability to maintain composure while coordinating complex events, facility requirements, protocol needs, access control considerations, and customer expectations. Supervise and monitor contractor personnel work assignments, workload priorities, and daily task completion.Lead, motivate, and coordinate a small multidisciplinary team supporting conference center operations.Plan, coordinate, and support events from initial request through completion, including pre-event planning, day-of-event execution, and post-event reset.Work directly with government Project Officers to identify event requirements, timelines, room setup needs, audiovisual support, communications requirements, distinguished visitor needs, and other logistical considerations.Lead event planning meetings, production discussions, and coordination activities to ensure events are properly prepared and executed.Maintain long-range event schedules, calendars, room setup documentation, and event coordination records.Ensure meeting rooms and event spaces are prepared, tested, and event-ready in accordance with customer requirements.Coordinate with audiovisual, information technology, security, custodial, catering, transportation, protocol, and facility stakeholders as required.Maintain and develop professional customer relationships with military, federal, and contractor personnel.Support distinguished visitor events, executive-level conferences, and high-visibility military functions with appropriate professionalism and protocol awareness.Assist with operational and administrative functions required for efficient conference center support.Prepare, update, and maintain checklists, reports, scheduling documentation, and other event-related records.Use EventPro or similar event management software to support scheduling, reporting, and conference center coordination.Use Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, for communication, scheduling, reporting, and briefings.Help ensure compliance with applicable facility, safety, security, access control, and operational procedures.Identify and resolve event, customer service, logistical, or operational issues quickly and professionally.Maintain accountability for assigned responsibilities and communicate issues, risks, and recommended solutions to appropriate leadership. Must be a U.S. Citizen.Must possess an active DoD Secret security clearance.Must be able to meet installation access and background screening requirements.Minimum of three years of progressively responsible management experience, preferably supporting DoD, military installation, federal government, conference center, hospitality, or event operations.Minimum of five years of supervisory experience leading personnel, preferably in a technical, operational, facilities, hospitality, or government support environment.Demonstrated experience planning, coordinating, and executing events, meetings, conferences, or projects involving senior leaders, executives, distinguished visitors, or government customers.Demonstrated ability to supervise and coordinate a multidisciplinary team, preferably including audiovisual, information technology, facilities, custodial, customer service, or administrative personnel.Strong customer-service mindset with the ability to anticipate customer needs, resolve concerns, and maintain professional relationships.Excellent verbal and written communication skills, including the ability to prepare correspondence, reports, briefings, and event documentation.Strong organizational, analytical, and planning skills with the ability to manage multiple events, projects, and deadlines simultaneously.Ability to remain calm and professional under pressure while resolving operational, technical, or logistical challenges.Working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.Experience with EventPro or similar event scheduling/event management software is preferred.Familiarity with military protocol, customs, courtesies, organizational structure, distinguished visitor support, and secure facility operations is strongly preferred.Familiarity with force protection, access control, facility management, and secure event coordination is preferred.