Events Manager

From exclusive tastings and private dinners to corporate retreats, wine club celebrations, trade events, and company gatherings, this position offers the opportunity to lead a diverse portfolio of events and create extraordinary experiences that reflect the sophistication and excellence of one of Napa Valley's most iconic luxury wine estates. Working closely with Hospitality, Culinary, Marketing, Phelps Preferred, Inventory, HR, and leadership teams, this role manages every stage of the event lifecycle from concept and budgeting through execution and post-event reporting. Lead planning, communication, and execution for all Phelps Preferred events and internal HR-related events Demonstrate a creative, solutions-oriented mindset that elevates event quality and drives guest satisfaction Coordinate operational timelines and requirements across internal stakeholders, including Marketing, Sales, Hospitality, Inventory, and leadership teams Lead all practical and operational aspects of event delivery, including venue setup, catering, rentals, audiovisual needs, décor, signage, staffing, product display, guest flow, and on-site execution Ensure all event signage, invitations, sales materials, displays, and partner/vendor arrangements are finalized well in advance of each event Direct on-site event operations, including coordination of internal teams, outside staff, and vendors, to ensure efficient execution, safety, and adherence to JPV standards Work with the Hospitality Manager, Chef, and Inventory Manager to select wines and menus that are appropriate for each event and within budget Coordinate with the Inventory Manager to obtain wines, arrange transportation to the event location, ensure wines are held at proper temperature, and oversee opening, evaluating, and serving wine for the event Troubleshoot and resolve event-day issues, problems, and emergencies with urgency and sound judgment Perform food and wine service when appropriate and when event size does not require additional staffing Host large group tastings during slower event periods to support incremental event channel revenue Manage and maintain the marketing and internal event visual asset inventory Bachelor's degree in Hospitality Management, Event Management, or a related field3-5 years of event planning experience, preferably in the wine or hospitality industryStrong organizational and multitasking skills with the ability to manage multiple events simultaneouslyExcellent interpersonal and communication skills, both written and verbalAbility to establish rapport and maintain strong relationships with clients, vendors, and team membersDetail-oriented, with a strong commitment to delivering quality and excellence in serviceKnowledge of wine and related hospitality operations is a plusProficient in Microsoft Office Suite and event management softwareAbility to work evenings, weekends, and holidays as neededBilingual proficiency in Spanish or another language is a plus