Events Manager

**About the Role**

We’re seeking an Events Manager to serve as a critical execution partner in building Vantora's brand, relationships, and pipeline through high-quality, high-touch events. This is a hands-on role focused on bringing events to life across sales, marketing, and community.

As Events Manager, you will own event execution end-to-end, from initial brief through onsite delivery, across executive dinners, industry conferences, and curated experiences at our Hangar. You’ll work from a defined strategy and program, translating it into seamless, premium experiences for Fortune 500 executives, founders, and operators.

This is an execution-first role for someone who thrives in fast-moving environments, operates independently, and takes pride in delivering exceptional experiences without requiring heavy oversight.

Note: This is a contract role with the potential to convert to a full time role in the future.

**Key Responsibilities**

Event Execution & Operations

* Own end-to-end execution of Vantora events, including executive dinners, salons, and hosted experiences.
* Translate event briefs into detailed plans and flawlessly execute logistics (venue, catering, A/V, staffing, run-of-show).
* Coordinate event promotion, guest-list approval, and attendee communication.
* Lead onsite execution to ensure a seamless, high-quality experience for all attendees.
* Coordinate production elements including photography, videography, and post-event needs.
* Collaborate with the social media team to produce event recaps and sales staff to coordinate follow-ups for customer acquisition.

Vendor & Logistics Management

* Source, vet, and manage venues, vendors, and event partners.
* Negotiate contracts and pricing to ensure cost efficiency and quality.
* Manage timelines, budgets, and logistics across multiple concurrent events.
* Operate independently to solve problems and ensure delivery without escalation.

Conferences & External Events

* Support Vantora's presence at key industry conferences and trade shows.
* Plan and execute adjacent activations (e.g., private dinners, curated gatherings).
* Ensure a polished, premium experience aligned with executive audiences and brand standards.

UP.Labs Space & Community

* Support programming and execution of events at the Vantora Hangar.
* Help operationalize and scale use of the space for both internal and external events.
* Contribute to community-building efforts, including founder and operator events.
* Assist in identifying opportunities to monetize and maximize utilization of the space.

Cross-Functional Collaboration

* Partner with leadership on event objectives, audience, and programming.
* Coordinate with internal teams to support guest lists, outreach, and staffing.
* Ensure alignment between events and broader sales, marketing, and recruiting efforts.
* Act as a reliable execution partner, allowing leadership to focus on relationships and outcomes.

**You Should Have**

* 5 - 10+ years of experience in event management, hospitality, or experiential marketing.
* Experience executing high-touch events for executives, investors, or enterprise audiences.
* Strong operational skills with the ability to manage multiple events and priorities simultaneously.
* Ability to work independently from a brief and execute without constant direction.
* Experience sourcing venues, negotiating vendors, and managing budgets.
* Strong judgment and taste - understanding what makes an event feel premium vs. average.
* Professional presence and ability to interface with senior stakeholders when needed.
* Entrepreneurial mindset - comfortable operating in ambiguity and building processes where needed.

**Bonus Points**

* Established network of Fortune 500 executives with existing relationships or a track record of engaging senior leaders through curated events.
* Strong network of high-quality venues and vendors, with the ability to unlock premium experiences, preferred pricing, and access on short timelines.

**Location:** Los Angeles

**Hybrid Work Environment:** In-office from Monday-Thursday; remote on Fridays

**Travel:** 20 - 40% throughout the US with timing based on conference schedules