March 24, 2024

Events Manager

Quad New York, New York

The Event Manager is an organized multitasker who knows how to bring strategy to life in an event setting. This person is a highly resourceful master at seeking and gathering information, negotiating contracts, managing budgets. The Events manager is a central part of the Industry & Event Marketing team who understands the strategic goals of the broader marketing department and incorporates this... into the planning and execution of all internal and industry events. The Event Manager reports to and works closely with the Head of Global Events to implement the strategic event plans and acts as a guiding resource for the Event Coordinators to fulfil their responsibilities. Responsibilities: • Generate event marketing and content plans and ideas that align to marketing objectives • Ability to strategically plan, organize and execute events + Sponsorship partnerships • Ability to strategize, implement and execute events from end to end • Maintain solid understanding of Quad brands, products and services, markets, and target audiences • Manage scope of multiple, complex projects/events/sponsorships simultaneously • Lead planning and progress meetings and be responsible for the progression of planning process • Use established event budgets to resource and negotiate vendor contracts • Develop and manage event budgets and vendor contracts • Create and own event worksheets for all industry and Quad-hosted events • Keep others up to date with any revisions/ changes to scope, resources or event objectives • Guide Event Coordinator(s) throughout the entire idea-through-execution process • Act as liaison between contracted vendors and Quad event’s team during planning and event process • Monitor content and creative execution process and assure deadlines are met • Direct and review project timelines and task lists, event timelines, itineraries, and contact lists • Direct and review attendee lists and execute on methods to increase participation • Supervise and manage all event set-up, tear down and follow-up processes for resourced and owned components • Manage event details according to timeline during event • Act as Quad representative to vendors, participants, and stakeholders during the event • Resolve any onsite issues as needed • Lead follow-up meetings and manage post-event close-out processes • Gather and organize information to gauge performance against goals • Manage and oversee executions in the NY Event space

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