Events & Partnerships Coordinator

Location: On-site. Arroyo Grande, CA.

Type: Full-time

Compensation: $30.00–$42.00 per hour (DOE)

Experience: 2+ years of experience

Travel: Occasional local travel for events and activations

Built for Communication Where It Matters The Most

At Rugged Radios, we design and build communication systems for off-road racing, motorsports, power sports, and outdoor enthusiasts who rely on their gear in demanding environments. From race teams and installers to weekend riders and explorers, our products are built to perform when conditions are far from perfect.

Our involvement in the industries we serve extends far beyond the products we sell. Each year, Rugged Radios participates in more than 100 races, trade shows, recreational gatherings, sponsorship programs, and community events across North America. These investments strengthen our relationships with customers, dealers, racers, ambassadors, and industry partners while creating opportunities to grow the Rugged Radios brand and business.

We're looking for an Events & Partnerships Coordinator to help keep those programs organized, on track, and running smoothly. Working closely with the Events & Partnerships Manager, you'll play a critical role in supporting the planning, logistics, communication, and administrative work behind some of the most recognized events and organizations in the industries we serve.

The Role

The Events & Partnerships Coordinator serves as the operational backbone of the department, helping coordinate the details that make successful events, sponsorships, partnerships, and activations possible.

This role is ideal for someone who enjoys organization, planning, problem-solving, and keeping projects moving forward. You'll work across multiple initiatives simultaneously, supporting event logistics, sponsorship programs, travel coordination, documentation, and internal communication while helping ensure commitments are fulfilled accurately and on time.

Success in this role comes from anticipating needs, staying one step ahead, and helping the entire department operate more efficiently. If you take pride in being organized, proactive, and dependable—and enjoy supporting a fast-moving team—you'll thrive here.

While the events themselves may happen at race tracks, trade shows, and off-road destinations throughout the country, much of their success begins with strong planning, organization, and follow-through behind the scenes.

What You Will Do

Event & Program Coordination

Maintain event schedules, calendars, project timelines, and department deadlines.Support planning and coordination for more than 100 events annually.Prepare event planning documents, schedules, checklists, and support materials.Track event commitments, sponsorship obligations, and activation requirements.Help ensure company commitments, sponsorship obligations, and event programs are executed accurately and on time.Help improve department processes, documentation, and organizational systems.

Logistics & Administration

Coordinate travel, lodging, shipping, and logistical arrangements for event personnel and event teams.Manage permits, insurance certificates, vendor paperwork, and other event-related documentation.Track event expenses, purchasing requests, invoices, and department records.Maintain organized files, contracts, records, and department documentation.

Communication & Collaboration

Coordinate communication and project updates between departments, event teams, sponsors, promoters, and partners.Support the Events & Partnerships Manager with planning, reporting, research, and special projects.Work closely with Sales, Marketing, Customer Service, and other internal teams to keep projects moving forward.Help identify and resolve issues before they impact timelines or deliverables.

What You Bring

Required

2+ years of experience in administrative support, project coordination, operations support, event coordination, or a related role.Exceptional organizational skills with outstanding attention to detail.Strong written, verbal, and interpersonal communication skills.Proven ability to manage multiple projects, priorities, and deadlines in a fast-paced environment.Proficiency with Google Workspace, Microsoft Office, spreadsheets, and business software platforms.Self-motivated with the ability to work independently, anticipate needs, and take ownership of responsibilities.Strong problem-solving skills and a proactive approach to identifying and resolving issues.Positive attitude, strong sense of urgency, and a willingness to jump in wherever needed to help the team succeed.

Preferred

Experience supporting events, sponsorships, partnerships, marketing programs, or project-based teams.Experience coordinating travel, logistics, contracts, purchasing, or project tracking.Experience working with budgets, invoices, or vendor management.Experience in the off-road, motorsports, powersports, outdoor recreation, or related industries.

What Makes You Successful in This Role

You enjoy bringing order to complex projects.You naturally stay organized, anticipate needs, and follow through on commitments.You communicate confidently and professionally with teammates, partners, vendors, and customers.You take ownership of your work and don't wait to be told what needs to happen next.You stay positive, adaptable, and calm when priorities change.You enjoy supporting a team while making everyone around you more successful.

What You Will Get

Opportunity to support major races, trade shows, sponsorships, and industry programs.A key role within one of the most visible departments at Rugged Radios.Direct involvement in some of the most recognized events, races, and organizations in the off-road, motorsports, and outdoor recreation industries.Opportunities to grow your responsibilities as the department continues to evolve.Competitive compensation based on experience.A collaborative, in-house team environment.