Events & Projects Coordinator

The Events & Projects Coordinator will work closely with the Senior Manager of Recognition to support the planning, coordination, and execution of National Inventors Hall of Fame programs and events, including Induction, the Collegiate Inventors Competition (CIC), and other organizational initiatives. Core responsibilities will focus on timeline management, event planning and coordination, and stakeholder alignment, with additional support across additional projects as needed. This position requires strong organizational and communication skills, attention to detail, adaptability, and a collaborative mindset in a fast-paced environment. Coordinate logistics and support execution of events and special projects, including Induction, CIC, and internal meetings, while owning assigned components to ensure seamless delivery Work effectively with NIHF’s internal project management department to maximize efficiencies and move projects through the Recognition department Coordinate and support project management for museum-related initiatives, ensuring Recognition department deliverables remain on track and aligned with project timelines Coordinate internal planning and support for Inductee Camp Invention visits, ensuring visit details, communications, and schedules are aligned Coordinate vendor-related activities, including gathering quotes, scheduling services, keeping timelines on track, and supporting contract documentation Provide support for Inductee in-person visit scheduling, coordinating with Recognition team and Creative team to create comprehensive schedules and information Assist with budget tracking, invoice processing, and expense reconciliation Coordinate communications with internal teams and external partners to ensure alignment, clarity, and consistent follow-through Support on-site event operations, including setup and coordination with vendors Coordinate travel arrangements for event participants and internal team members as needed Own and maintain contact data and inventor information within Salesforce and other systems, ensuring accuracy and consistency; work with internal Salesforce expertise to implement needed solutions Assist with post-event evaluations by gathering feedback and tracking key metrics Support adherence to event procedures, guidelines, and established best practices Provide administrative and logistical support for departmental initiatives and special requests, as needed Secure Your Future: Benefit from our 401(k) plan with up to a 4% employer match and 100% vesting upon initial contribution, ensuring your financial stability and growth.

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