Events Specialist

Location: Spokane Valley Plan and coordinate all logistics related to a wide variety of Firm-sponsored events including conferences, seminars, round tables, offsite retreats, dinners, receptions and activity-based events for clients/prospective clients and lawyersOversee all aspects and logistics of the lifecycle of the event such as site selection, contract negotiation, menu selection, audio visual, development of invitee lists, management of the invitation process, event materials, décor, onsite staffing and logistics, transportation, and post-event follow-upOversee and manage on-site logistics and details of large-scale signature events and offsite retreats, as neededDevelop working relationships with venues, event contacts and site vendorsCollaborate with lawyers and business services staff to conceptualize events and curated experiences based on client objectives and business development needsCollaborate with other business services teams to develop and execute their events, such as Professional Development, Alumni and Inclusion & EngagementWork with Events team and other business services teams on successful planning and execution of the firm’s Annual Partners’ MeetingResearch and source appropriate venues at various locations, primarily in Washington, D.C. and surrounding areasCoordinate site visits and advise on venue recommendationsNegotiate contracts and pricing with venues and vendorsExecute electronic invitation development, mailing lists, and track RSVPsContribute to venue database, firm-wide events calendars and spreadsheetsCoordinate logistics with internal Conference Services team including room and food set-ups, Audio Visual and decor, for client-facing events held at the firmAssist with coordination of client gifting as needed and corresponding activity trackingAssist with annual luxury suite at Northwest Stadium as well as handle tickets for client entertainment.RequirementsBachelor’s degree from a four-year college or universityAt least six years’ experience (excluding internships) in event planning or relevant professional environment requiredStrong interpersonal skills, excellent oral and written communication skills, and research abilities are fundamentalExtremely professional demeanor and possessing good judgment in time sensitive situationsA proactive self-starter, able to accept direction and work collaboratively on a team, with individuals in all roles within the organization, as well as independently as neededVery strong attention to detail and excellent organizational skillsAbility to handle and prioritize multiple projects and deadlinesHighly motivated and conscientious, with a strong interest in learning and participating in ways beyond the immediate job descriptionDemonstrated ability to interact with Firm members at all levels and exercise confidentially and discretion.Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)Knowledge of CRM database (Inter Action, etc.) and Vuture preferred.Core CompetenciesDemonstrates expertise in event planning and logistics management, with a strong focus on client engagement and collaboration. Proficient in contract negotiation, venue selection, and the execution of large-scale events while maintaining high attention to detail and organizational skills.Highest-signal resume keywordsEvent PlanningContract NegotiationLogistics ManagementMicrosoft Office ProficiencyInterpersonal CommunicationATS Optimization Keywords Hard SkillsEvent CoordinationSite SelectionMenu SelectionAudio Visual ManagementInvitation Process ManagementPost-Event Follow-UpProject PrioritizationResearch AbilitiesAttention to DetailOrganizational SkillsSoft SkillsStrong Interpersonal SkillsExcellent Oral CommunicationExcellent Written CommunicationProfessional DemeanorProactive Self-StarterIndustry KeywordsEvent Lifecycle ManagementClient EngagementBusiness DevelopmentVenue Database ManagementClient EntertainmentTools & TechnologiesCRM Database (Inter Action)VutureMicrosoft OutlookMicrosoft Power Point Microsoft ExcelMicrosoft Word#J-18808-Ljbffr