Executive Assistant & Event Planner

The Executive Assistant / Event Planner works in our New York Headquarters Office and reports to our C-Suite Executive Team, the CEO, EVP Sales and Creative Director. In addition, should be highly organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. Office & Showroom Management: • Manage all operations of our New York Headquarter Office and Showroom • Maintain the organization and office supplies and inventory levels • Maintain the organization and functioning of the showroom to ensure it is in tip-top shape - ordering, stocking and merchandising all inventory for the current season • Manages all service requests and follows up with building management. • Submit Weekly Expense Reports • Coordinate all Domestic and International travel for annual trips • Manage Outlook Calendar for CEO, EVP Sales, and Creative Director – including daily meeting reminders for each executive • Prepare, compose, and type letters/memos/emails, graphs, charts, studies, presentations, miscellaneous reports, and research for the executives • Serve as the liaison between Executive Team and Sales, Marketing, Design Teams on various projects and communication • Screen direct calls, mail, and other communication to the appropriate person within the organization • Project Management for various Sales and Marketing projects including VIP gifting initiatives Event Planning: • Coordinate and direct all planning of all Sales-Related Events and meetings including Annual Company Sales Meetings, Advisory Boar Offsite, VIP Client Meetings and Partnership Events • Coordinate all planning and logistics of Executive Leadership Offsite Meetings • Coordinate all planning and logistics for Company Office Events including Annual Christmas Party • Coordinate event logistics and services, including technology and equipment needed to run the event, food, drinks, air and ground transportation, lodging, and more • Scout event venues, in various locations (Domestic and International) • Outline the scope of events, including time, date, location, and budget to present to leadership • Participate actively in the planning and execution of company events • Negotiate and manage vendor contracts • Work with vendors to get bids and determine best fits for the budget and goals of the event • Manage the budget and ensure event stays within guidelines; ensure vendors are paid • Managing the setup, teardown, and cleanup of the event • Anticipating needs and preparing for any potential problems