Executive Assistant and Event CoordinatorLocation: Portland, OR, onsite
Hours: 40 hours per week
Our innovative client designs and builds advanced baseball training machines used by players and teams looking to elevate performance. We’re a hands-on, fast-moving company where precision, organization, and follow-through matter.What You’ll DoManage calendars, scheduling, and internal coordination Handle email communication and basic correspondence Coordinate Travel arrangements for key personnel and sales meetingsMaintain files, documents, and internal records Assist leadership with day-to-day administrative needsPlan and coordinate event logistics (booth setup, materials, schedules) Manage shipping of equipment, displays, and promotional items Order and organize event materials (tables, signage, swag, etc.) What We’re Looking For5+ years of administrative or office support experience, including event or meeting management Highly organized with strong attention to detail Strong written and verbal communication skills Comfortable juggling multiple priorities Proficient in Microsoft Office / Google Workspace Self-starter who works well independentlyAbility to travel and work flexible hours around events Hands-on mindset—willing to jump in and get things done onsite Strong communication with vendor coordination skills This role is in office with some flexibility for remote work on occasion.Nice to HaveExperience supporting a small business or startup Event Planning for Conventions and TradeshowsWhy This Role WorksDirect support of CEO and CRODirect exposure to a growing sports technology company Great fit for someone who enjoys fast-paced, hands-on work
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