Executive Event Planner

Job Overview The successful candidate will function as the primary liaison for internal meetings and events. Key Responsibilities • Lead strategic and tactical development of internal meetings execution to ensure strong engagement with stakeholders • Manage and negotiate any hotel needs, congress needs, destination management company (DMC), and all third-party contracts for all congresses and meetings • Coordinate program details and produce a project timeline/working agenda that outlines all program deadlines and requirements • Conduct regularly scheduled meetings with third-party agencies and stakeholders throughout the planning process and program to communicate registration, status meetings, and debriefs • Maintain proactive, positive, open line of communication with stakeholders to ensure understanding of expectations and satisfaction • Partner with third-party agencies to arrange their services • Monitor attrition dates and cancellation policies to ensure contracted services are executed within parameters • Work with finance to complete billing and invoicing • Manage third-party agencies program budget. Required Skills and Qualifications • Strategic planning and execution experience in a pharmaceutical or biotech industry setting • Proven ability to manage multiple projects simultaneously and prioritize tasks effectively • Strong communication and collaboration skills with an ability to influence stakeholders in a matrix environment • Results-driven individual with a track record of delivering high-quality results in fast-paced environments • Experience with event management software and tools such as CVENT • Bachelor's degree in a relevant scientific discipline or equivalent experience Benefits