Exhibits Manager – Events, Federal Science & Public Engagement

CONTINGENT HIRE NOTICE: This position is a contingent hire. • Plan and coordinate logistics for in-person, hybrid, and virtual events • Manage venues, vendors, shipping, setup, breakdown, and on-site operations • Support exhibit design, booth deployment, and inventory management • Coordinate speakers, moderators, RSVPs, and event platforms • Develop run-of-show documents, timelines, and status reports • Ensure compliance with NSF branding and Section 508 requirements • Support travel coordination in accordance with Federal Travel Regulations • Provide on-site support and rapid issue resolution during events • Provide logistics support for a variety of meetings, events and conferences • Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed • Research requirements and context for various events, meetings and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders • Identify and manage inventory for educational information resources and other outreach materials • Coordinate exhibit design, technology, and management with designated vendors/partners • Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs • Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.) • Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments • Travel when required • 8+ years managing large-scale federal or public-sector events • Proficiency with Microsoft Office Suite and event management platforms (e.g., Eventbrite) • Experience coordinating vendors, venues, and logistics • Ability to manage multiple high-visibility events simultaneously • Strong communication, organization, and problem-solving skills • Ability to lift and maneuver event equipment as required

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