Freelance Event Coordinator

We are currently seeking a freelance, creative, talented and experienced Event Coordinator based in Houston to play a pivotal role in Planned Withs growing event planning business. The responsibilities for the Event Coordinator include planning, managing and producing event projects for Planned With to meet established revenue goals and client expectations. We expect the Event Coordinator to bring a positive attitude to the day-to-day operations and a depth of knowledge and organization that enhance the Planned With event workflow. This is a contract position with a remote work schedule. Event Planning: • Plan and execute events/projects alongside the assigned event manager that are representative of the Planned With brand • Secure all necessary contracts and deposits from clients • Manage event timelines, budgets and vendor relationships • Coordinate all necessary production-related vendors and logistics, including but not limited to: tent, power, catering, lighting, AV, show production, entertainment, transportation, furniture rentals, fabrications and new inventory production to ensure event success • Coordinate site inspections and work directly with site contacts to ensure a smooth integration of their operation and our installation • Coordinate all invoicing and payments between Accounting Department and client • Ensure event managers and production team leaders receive accurate event information according to established timeframes • Support on-site event execution and facilitate the successful delivery, installation, and strike of all events • Supervise the performance of all event onsite staff including all contracted outside vendors