Sept. 4, 2024

Freelance Event Specialist - Oakbrook, IL

Visit.org Oak Brook, Illinois

The right candidate will have an entrepreneurial spirit, love of live events, extreme passion for our mission, and the energy and discipline to come in and help execute a memorable and impactful event experience for our corporate client participants. Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. We need YOU to be our day-of hands on the ground! • Event Preparation: • Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc • Day-of Coordination: • Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience • Be the Visit.org representative, leader, and problem solver at events • Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner • Manage check-in process for in-person events; providing a warm and friendly welcome to guests • Problem-solve issues such as missing supplies, late staff, technology challenges, etc • Escalate issues to Events Team when necessary to keep them informed or help problem solve • Send consistent updates, photos, and videos to Events Team throughout event • Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center

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