Fundraising Events Coordinator

Overview:

The Fundraising Events Coordinator is responsible for planning, organizing, and executing events that align with the organization’s goals and objectives. This role involves coordinating logistics, managing vendor relationships, ensuring smooth event operations, and delivering exceptional attendee experiences. The Fundraising Events Coordinator works closely with internal teams and stakeholders to ensure events are executed successfully and within budget.

Key Responsibilities:

Event Planning & Coordination

Develop and execute event plans, timelines, and budgets.

Research, secure, and negotiate contracts with venues, vendors, and suppliers.

Oversee event logistics, including catering, audiovisual setups, transportation, and accommodations.

Manage event registrations, ticketing, and guest lists.

Ensure all necessary permits and insurance are obtained.

On-Site Event Management

Oversee event setup, execution, and teardown.

Coordinate staff, volunteers, and third-party vendors.

Serve as the primary point of contact for vendors and attendees during events.

Troubleshoot and resolve any issues that arise in real-time.

Marketing & Promotion

Collaborate with the marketing team to promote events through digital and traditional channels.

Develop event materials such as invitations, programs, and signage.

Manage social media updates and live event coverage as needed.

Budget & Reporting

Monitor event expenses to ensure cost efficiency and adherence to budget.

Track event performance metrics and provide post-event reports with key insights.

Gather and analyze attendee feedback for future event improvements.

These qualities and skills will be helpful:

Strong project management and organizational skills.

Excellent communication and negotiation abilities.

Ability to multitask, work under pressure, and meet tight deadlines.

Proficiency in event management software and tools.

Flexibility to work evenings, weekends, and travel as needed.

Work Environment:

Fast-paced, deadline-driven environment.

May require physical activity such as lifting event materials and setting up event spaces.

Created at 2025-08-04 02:50:08

Updated at 2025-08-04 03:01:39

Location: Hybrid (Spokane, WA)

About Spokane Democrats:

About usThe Spokane County Democrats are committed to fostering a community where every individual has access to quality education, affordable healthcare, and equal opportunities. We strive to build a brighter and more inclusive future for all residents of Spokane County. Our mission is to support and promote Democratic values and candidates who will work towards these goals.

Team backgroundOur team is composed of dedicated individuals from diverse backgrounds who are passionate about making a positive impact in Spokane County. We bring together a wealth of experience in political advocacy, community organizing, and public service. Our collective expertise and commitment drive our efforts to support Democratic initiatives and candidates.

Benefits and perksOpportunity to volunteer with a passionate and dedicated team.

Engagement in meaningful work that impacts the community.

Opportunities for professional development and growth.

Flexible working arrangements to support work-life balance.

Why you should volunteer hereJoining the Spokane County Democrats means becoming part of a movement that is dedicated to creating positive change in our community. You will have the opportunity to work alongside like-minded individuals who are committed to Democratic values and making a difference. If you are passionate about social justice, equality, and community engagement, this is the place for you.

Open positions:Spokane Democrats - Fundraising Events Coordinator Spokane Democrats - Phone Calling LeadSpokane Democrats - Data Analytics LeadSpokane Democrats - Booth VolunteerSpokane Democrats - Campaign Relations Manager Spokane Democrats - Documents and Records ManagerSpokane Democrats - Communications Lead Spokane Democrats - CRM (Neon) Support for Volunteer Management Spokane Democrats - Inventory and Storage Manager