Green Gala Event Planner (Request for Proposal – Contract Opportunity)

The Ohio Environmental Council seeks an event planner for the Green Gala, scheduled for May 17th at the Columbus Zoo & Aquarium. Vendor and volunteer management, including: • Support venue coordination, with OEC leading as primary point of contact • Serve as primary point of contact with vendors through collecting deliverables • Lead menu creation and bar selections • Lead volunteer management including: • Assign volunteer tasks (to be created by the OEC) • Communicate event needs on behalf of the OEC • Schedule a volunteer orientation meeting (mutually agreed upon evening or weekend to accommodate largest number of volunteer schedules) • Collect volunteer feedback after event • Entertainment management, including: • Brainstorm entertainment ideas with OEC staff • Source and negotiate contracts for live entertainment and activities • Silent Auction support: • Update OEC collateral for use in soliciting auction items • Lead execution of mailed auction solicitation • Lead follow up to auction prospects and past auction donors • Record silent auction donations • Combine items into attractive packages • Create package descriptions for inclusion in program • Create silent auction bid sheets • Set up auction display on day of event • Support registration and auction platform research Interested candidates should submit a resume and portfolio of work demonstrating ability to accomplish the scope of work to Annaisa Rocca, [email protected], by January 7. If you are selected, you will work in coordination with the OEC’s Events Coordinator to agree upon the final elements of the scope of work as a result of collaborative discussions prior to signing a contract. To learn more about the Ohio Environmental Council, please visit: https://www.theoec.org.