Land Trust Program Administrative & Event Assistant

General Summary:Reporting to the Senior Director of Land Trust Programs, the Land Trust Program Assistant is responsible for administrative, event planning & execution, communications, and departmental coordination tasks for the Land Trust Program Department at MCHT. The position helps ensure effective and successful implementation of the department’s goals and is a key member of the Land Trust Program team. You will be a good fit for this position if: You are someone who embodies a genuine passion for our mission at MCHT - conserving lands and waters in Maine to ensure ecological wellbeing and foster thriving communities. You are an excellent event planner, are detail-oriented, and enjoy collaborating with others to create events and shared learning opportunities. You have exceptional relationship-building and organizational skills, pay close attention to details, see the value in accomplishing the important administrative tasks that form the foundation of all the work we do, and thrive at collaborating with program staff, event content leaders, and conservation partners from across the state to pull together comprehensive and inspiring events from beginning to end. You enjoy taking on a project and running with it. Your enthusiasm for our network of local land conservation partners and their causes should be infectious, extending not only to MCHT’s mission but also to the core values that define us as an organization and a conservation community in Maine. If you are ready to make a lasting impact, join us in our mission as we work towards a vibrant and healthy future for Maine. Essential Job Functions:Event Planning & ExecutionAssists with the coordination of public events for Maine Land Trust Network and Land Trust Program Department of MCHT in close communication with MCHT’s Land Trust Program Coordinator, including the annual Maine Land Conservation Conference.Assists Land Trust Program Senior Associate with managing event budgets including fee structure, vendor contracts, technology, online registration, décor, catering, entertainment, invitations, event marketing material, etc.Assists with soliciting and securing relevant event sponsorships, as necessary.Evaluates event success and convenes stakeholders for feedback as needed. AdministrationSupports department staff with administrative and program implementation needs.Supports communications efforts for the department, which may include updating sections of the website and MCHT’s intranet, assisting with land trust forum subscription fulfillment, managing department photos, and land trust outreach as needed.Assists with financial management of department including requesting and securing land trust renewals in the Maine Land Trust Network, submitting invoice payment requests, assisting with budget tracking, and other fiscal matters.Attends interdepartmental meetings, ensuring effective coordination and collaboration.Provides general office support/coverage as needed.Performs special projects and other related duties or projects as required. Supervisory Responsibilities:Will direct volunteers and partners throughout the year, especially as a part of coordinating the annual Maine Land Conservation Conference.