Lead Event Coordinator - Events Weddings

pspan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"The Lead Event Coordinator will assist with coordinating each event to ensure timelines and details are followed and to ensure guests have a positive and memorable experience while attending any event, at anynbsp;Leacute;al property. Work closely with clients to understand their event requirements and any special requests, and consistently provide exceptional customer service/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Coordinate event details and timelines, ensure everyone is in the right location per the event schedule, and ensure events run on time/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Coordinate and attend culinary tastings, final walkthroughs, and rehearsals/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Ensure banquet staff are adequately prepared for the event, coordinate staffing requirements, and staff briefings/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Oversee and direct the banquet serving and banquet set-up staff to ensure all tasks are assigned and executed/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Assist with setup and teardown of decorations as needed/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Produce details for events (timelines, BEO, layouts)/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Communicate with the lead catering staff regarding any special needs/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Coordinate event rehearsals ndash; include instruction for ushers, family seating, and wedding party processional and recessional/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Coordinate with the Luxe design team, photographer, videographer, DJ, minister, and any additional outside vendors upon arrival to review the event timeline/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Maintain high standards for safety and cleanliness in all areas of the property/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Maintain proper dining experience, deliver items, fulfill customer needs, remove courses, replenish items, and refill glasses as needed/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Communicate any areas of need, problems, and concerns from guests to the General Manager and the Director of Weddings amp; Event Sales or Director of Hospitality./span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Perform all other duties as assigned by management/span/span/li /ul ul lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Assist the sales team in identifying and qualifying new business leads/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Support the creation and coordination of proposals, presentations, and contracts/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Conduct property tours for prospective clients, highlighting the property/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Communicate with potential clients, addressing inquiries and facilitating negotiations/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Help manage contracts, ensuring alignment with company standards and client expectations/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Track sales pipeline progress and update piepdrive CRM system with accurate lead information/span/span/li /ul pspan style="display:block; font-size:12px"span style="font-family:Verdana,Geneva,sans-serif"emInspired and framed by the natural beauty of the central coast region of California, the Leacute;al hospitality group is a one-of-a-kind collection of carefully curated properties located in Morgan Hill and Hollister. pspan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"The Lead Event Coordinator will assist with coordinating each event to ensure timelines and details are followed and to ensure guests have a positive and memorable experience while attending any event, at anynbsp;Leacute;al property. Work closely with clients to understand their event requirements and any special requests, and consistently provide exceptional customer service/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Coordinate event details and timelines, ensure everyone is in the right location per the event schedule, and ensure events run on time/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Coordinate and attend culinary tastings, final walkthroughs, and rehearsals/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Ensure banquet staff are adequately prepared for the event, coordinate staffing requirements, and staff briefings/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Oversee and direct the banquet serving and banquet set-up staff to ensure all tasks are assigned and executed/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Assist with setup and teardown of decorations as needed/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Produce details for events (timelines, BEO, layouts)/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Communicate with the lead catering staff regarding any special needs/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Coordinate event rehearsals ndash; include instruction for ushers, family seating, and wedding party processional and recessional/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Coordinate with the Luxe design team, photographer, videographer, DJ, minister, and any additional outside vendors upon arrival to review the event timeline/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Maintain high standards for safety and cleanliness in all areas of the property/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Maintain proper dining experience, deliver items, fulfill customer needs, remove courses, replenish items, and refill glasses as needed/span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Communicate any areas of need, problems, and concerns from guests to the General Manager and the Director of Weddings amp; Event Sales or Director of Hospitality./span/span/li lispan style="font-family:Verdana,Geneva,sans-serif"span style="display:block; font-size:12px"Perform all other duties as assigned by management/span/span/li /ul