Manager, Meetings & Event Logistics

Overview

The Manager, Meetings & Event Logistics is responsible for independently managing full event cycles, leading logistics, project workflows, vendor relationships, and ensuring a high-quality experience for NAW members, sponsors, and senior executives. This role plays a key part in NAW’s expanding events strategy by owning assigned programs from concept through execution, ensuring alignment across departments, and upholding NAW’s standards of excellence.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable interfacing with senior-level executives while navigating a fast-paced environment.

Essential Job Responsibilities Leads assigned events start-to-finish, independently overseeing all phases of event planning and execution from initial concept development through on-site delivery and post-event wrap-up: Oversees on-site operations for assigned events, directing vendors, guiding staff, managing run-of-show execution, and ensuring the event environment remains organized, professional, and attendee-focused from start to finish. Acts as a primary on-site decision-maker during events within position portfolio, quickly resolving logistical issues, schedule adjustments, vendor concerns, or attendee needs, in real time. Assists in reviewing and negotiating venue, A/V, food & beverage, décor, and transportation contracts, evaluating vendor proposals, managing ongoing vendor communication, and ensuring all contracted services are delivered accurately, on time, and within budget parameters. Partners across departments ensuring content, logistics, communications, revenue targets, and member engagement objectives are cohesively executed and align with the larger goals of each event. Oversees fulfillment of all sponsor deliverables including branding opportunities, activation logistics, and attendee engagement touchpoints. Oversees and manages event registration setup, attendee categories, and data consistency within Salesforce. Collaborate with the Head of Events and Programs to create and monitor event budgets, track expenses, identify cost efficiencies, and assist with final expense reconciliation to maintain financial accuracy and alignment with organizational budget goals. Identifies and implements opportunities to elevate event design and engagement through creative touches such as thoughtful F&B selections, flow improvements, branding elements, or new experiential features.

Requirements Knowledge, Skills and Abilities:

Strong organizational skills with exceptional attention to detail Ability to independently lead event cycles from planning through execution Strong written and oral communication skills Excellent interpersonal and customer service skills with a professional demeanor Ability to manage multiple projects simultaneously in a high-pressure, fast-paced environment Ability to work independently while also collaborating effectively with internal and external stakeholders Creative problem-solving abilities and a high degree of initiative Education and Experience:

Bachelor’s degree, required 3+ years of work experience in event planning and execution, desirable Experience managing events independently and working with senior-level executives, desirable Knowledge of Salesforce CRM and the association or distribution industry, desirable Proficiency in MS Office, required Other Requirements:

A creative approach to event design and attendee engagement Willingness and ability to travel on average once per month, usually for 2–3 days, required The position is based at NAW’s headquarters office in Washington, DC, near Metro Center. NAW is currently offering a hybrid work model. Employees are required to be in the office Tuesday, Wednesday, Thursday, and upon request for mandatory meetings or events. Employees are provided the opportunity to work remotely on Monday and Friday. The hybrid work model is subject to change.